TO: Mayor and Commissioners
FROM: Eugene Bitteker, Chief Procurement Officer
THROUGH: Terrence R. Moore, ICMA-CM
DATE: May 20, 2025
Title
APPROVAL OF RESOLUTION NO. 83-25 TO AWARD AN AGREEMENT WITH UNIFIRST CORPORATION; TO PROVIDE UNIFORMS WITH RELATED PRODUCTS AND SERVICES, UTILIZING SOURCEWELL, A STATE OF MINNESOTA LOCAL GOVERNMENT AGREEMENT NO. 011124 - $320,726
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Recommended Action:
Recommendation
Motion to Approve Resolution No. 83-25 to award an Agreement with UniFirst Corporation for the purchase of uniforms with related products and services in the estimated amount of $320,726 through March 25, 2028, utilizing Sourcewell Solicitation No. 011124, a State of Minnesota local government agency and service cooperative, and authorize the City Manager to approve renewal options, in the amounts below, contingent on appropriations of funds.
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Background:
In accordance with Solicitation No. RFP #011124, Sourcewell, entered into a four (4) year agreement with UniFirst Corporation effective June 11, 2024 to March 25, 2028, with the three (3) additional (1) one-year extensions option upon Sourcewell discretion.
UniFirst is one of North America’s largest workwear and textile service companies, providing manages uniform, protective clothing, and custom corporate image apparel programs to businesses in diverse industries.
Unifirst Corporation provides uniform services to a number of departments throughout the City. Utilizing the contracted pricing for uniforms with the related products and services will streamline the purchasing process and increase operations efficiency.
Additionally, cost savings will also be realized by leveraging the volume discounted pricing offered in the agreement. Should the City exercise the renewal options provided in the Agreement, the cumulative Agreement value is provided below.
The final scores are listed below:
|
Contract Term |
|
Upon Fully Execution - March 25, 2028 |
$320,736 |
|
Renewal Option No. 1 |
$106,912 |
|
Renewal Option No. 2 |
$106,912 |
|
Renewal Option No. 3 |
$106,912 |
|
Total Estimated Contract Value: |
$641,472 |
|
Estimated Annual Department Allocations |
|
Parks & Recreation |
$31,964.00 Yearly |
|
Utilities |
$55,200.00 Yearly |
|
Neighborhood & Community Services |
$5,088.00 Yearly |
|
Public Works |
$14,600.00 Yearly |
|
Total Estimated Department Allocation |
$106,852 Yearly |
|
Total Estimated Contract Value |
$641,472 |
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not for-Profit Organizations.
Attachments:
1. Agreement
2. Legal review Checklist
3. Contract No. 0111124
4. Solicitation No. RFP No. 0111124
5. Resolution No. 83-25
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from various department Uniforms/Linen Service accounts
Timing of Request:
Approval of this agreement is time sensitive.