TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E., Utilities Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: January 16, 2024
Title
APPROVAL OF AMENDMENT NO. 1, UNDER REQUEST FOR QUALIFICATION (RFQ) NO. 2020-027, AND RESOLUTION NO. 150-21, WITH CHEN MOORE AND ASSOCIATES, INC., FOR ENGINEERING DESIGN SERVICES FOR FORCEMAIN LIFT STATION 50 TO SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT PLANT IN A TOTAL AMOUNT NOT TO EXCEED $318,852.
Body
Recommended Action:
Recommendation
Motion to approve Amendment No. 1, under RFQ No. 2020-027 and Resolution No. 150-21, with Chen Moore and Associates, Inc., for Engineering Design Services for Forcemain 50 to South Central Regional Wastewater Treatment Plant in a total amount not to exceed $318,852.
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Background:
The City of Delray Beach owns and maintains a 20-inch force main from Lift Station 50 (LS 50) to the South Central Regional Wastewater Treatment Plant (SCRWWTP), approximately 2.5 miles in length. This force main is the single pipeline conveying all of the wastewater from the City of Delray Beach service area, to the SCRWWTP. Any flow disruption caused by a private party’s action or a naturally occurring pipe break has the potential to result in a major wastewater spill, affecting service to the Delray Beach Utilities customers and the environment. On October 19, 2021, the City Commission approved Chen Moore and Associates, Inc. under RFQ No. 2020-027 Phase 1 Initial Assessment and Conditions Engineering Report that provided an assessment condition report of the pipe, and best feasible route for installation of a new parallel force main. Phase 2 under RFQ No. 2020-027 consists of the final design for replacement. The total fee proposal of Phase 2 is $318,852 and will be paid based upon the firm’s proposed hourly rates and actual hours worked. The project is expected to be completed within 390 calendar days. Breakout fees for task are as follows:
|
TASK |
FEE |
|
TASK 1 - FIELD INVESTIGATIONS |
$ 139,312 |
|
TASK 2 - 60% DESIGN SUBMITTAL |
$ 45,925 |
|
TASK 3 - 90% DESIGN PLANS |
$ 65,945 |
|
TASK 4 - PERMITTING |
$ 23,070 |
|
TASK 5 - 100% FINAL DESIGN |
$ 34,330 |
|
TASK 6 - BIDDING ASSISTANCE |
$ 8,000 |
|
TASK 7 - REIMBURSABLE'S |
$ 2,000 |
|
TOTAL |
$ 318,582 |
The Agreement terms will be from the date of full execution thru the completion of work and full acceptance of the City.
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies.
City Attorney Review:
Approved as to form and legal sufficiency
Funding Source/Financial Impact:
442-36-260-537.63-17 CIP (Financial Project ID#36009) - Forcemain 50 to SCRWWTP Replacement
Timing of Request:
N/A
Attachments:
1. Legal Review Checklist
2. Amendment No. 1 RFQ 2020-027
3. Exhibit A Scope of Services for Phase II
4. Exhibit B Fee Summary