TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: April 16, 2024
Title
APPROVAL OF RESOLUTION NO. 67-24 TO AWARD AN AGREEMENT TO NORTHWEST EXTERMINATING CO., LLC. FOR PEST CONTROL SERVICES PURSUANT TO INVITATION TO BID NO. 2024-007 IN THE AMOUNT OF $81,450.
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Recommended Action:
Recommendation
Motion to approve Resolution No. 67-24 to award an Agreement to Northwest Exterminating Co., LLC. for Pest Control Services pursuant to Invitation to Bid No. 2024-007 in the amount of $81,450; authorizing the City Manager to take all actions necessary to effectuate this agreement; and for other purposes.
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Background:
The Public Works Department is responsible for facilitating routine and preventive pest control services for approximately 121 city-owned facilities and rodent control in the downtown district. Regularly scheduled preventive service eliminates or mitigates economic and health damage caused by pests.
On December 8, 2023, the City of Delray Beach (City) issued Invitation To Bid (ITB) No. 2024-007 to select a contractor to provide pest control services.
On January 10, 2024, the City received nine (9) submittals pursuant to ITB No. 2024-007. The bid submitted by Northwest Exterminating Co., LLC was deemed responsive and responsible per the bid requirements.
|
Name of Bidder |
Base Bid Total Cost |
|
1. Northwest Exterminating Co., LLC |
$16,290.00 |
|
2. Atlantic Pest Control Inc. |
$19,413.84 |
|
3. Hulett Environmental Services |
$28,065.82 |
|
4. Tower Pest Control |
$31,592.97 |
|
5. On Brand Pest Management |
$32,432.69 |
|
6. Beach Environmental |
$37,269.00 |
|
7. Stark Exterminators |
$43,618.90 |
|
8. Orange Pest Control Inc |
$53,159.78 |
|
9. X Termnator Inc. |
$94,158.96 |
The agreement is effective for an initial term of three (3) years and may be renewed for two (2) additional, one (1) year periods, unless terminated earlier in accordance with the terms set for in the ITB.
Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below:
|
Contract Value |
|
Initial Term |
April 16, 2024 - April 15, 2027 |
$48,870 |
|
Renewal Term 1: |
April 16, 2027 - April 15, 2028 |
$16,290 |
|
Renewal Term 2: |
April 16, 2028 - April 15, 2029 |
$16,290 |
|
TOTAL: |
$81,450 |
The City, at its sole discretion, reserves the right to terminate any contract entered into pursuant to this ITB with or without cause immediately upon providing written notice to the awarded Bidder. Upon receipt of such notice, the awarded Bidder shall not incur any additional costs under the contract. The City shall be liable only for reasonable costs incurred by the awarded Bidder prior to the date of the notice of termination. The City shall be the sole judge of “reasonable costs.”
Attachments:
1. Agreement ITB 2024-007
2. Legal Review Checklist
3. Resolution No. 67-24
4. ITB 2024-007 Advertised Packet for Bid
This motion is in accordance with Code of Ordinances Section 36 and City Policies and Procedures.
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from account number # 001-41-350-519.34-16 (Gen Fund/Public Works/Other Gen/Pest Control).
Timing of Request:
Approval of this agreement allows the City to continue to provide pest control services of City facilities in a timely manner.