TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: May 19, 2026
Title
APPROVAL OF ADDITIONAL SPENDING ON AGREEMENT P2023-026 WITH TRANE U.S. INC. FOR HVAC PRODUCTS, INSTALLATION, LABOR-BASED SOLUTIONS, AND RELATED PRODUCTS AND SERVICES IN THE AMOUNT OF $1,462,825.00 FOR A REVISED CONTRACT TOTAL OF $4,005,818.20
Body
Recommended Action:.
Recommendation
Motion to approve additional spending on Agreement P2023-026 with Trane U.S. INC. for HVAC Products, Installation, Labor-based Solutions, and Related Products and Services in the amount of $1,462,825.00 for a revised contract total of $4,005,818.20.
Body
Background:
On April 4, 2023, Commission approved the use of the Racine County, Wisconsin contract through U.S. Communities Government Purchasing Alliance. The awarded term was a five-year contract to Trane U.S. Inc. (Trane), for HVAC products, installation, labor-based solutions, and related products and services effective September 1, 2022, through August 31, 2027, with one (1) five-year option for renewal pursuant to Contract No. 3341. The City of Delray Beach is currently registered as a Participating Public Agency with OMNIA Partners.
On February 6, 2024, the City approved an additional spending of $94,660.00. These funds were used for temporary AC in Development Services while the 30-ton unit was repaired ($38,519.00) and for replacement of the HVAC control system and sensors at the Swinton Operations Complex ($56,141.00.)
Staff has been diligently working on the Delray Beach Municipal Golf Course Renovation project (Public Works Project No. 19-032) to ensure completion by fall. As part of the renovation of the clubhouse, the existing HVAC system is being replaced. The cost for this task is $1,462,825.00 therefore staff is requesting additional spending on this agreement in the amount specified to continue meeting project deadlines.
The revised contract value is as follows:
|
Revised Contract Value |
|
|
|
Initial Term (4.5 years) |
April 4, 2023 - August 31, 2027 |
$1,148,333.20 |
|
Temporary Rentals |
FY24 one-time purchase |
$38,519.00 |
|
SOC Control System Replacement |
FY24 one-time purchase |
$56,141.00 |
|
Golf Clubhouse HVAC Replacement |
FY26 one-time purchase |
$1,462,825.00 |
|
Renewal Term 1 (5 years) |
September 1, 2027- August 31, 2032 |
$1,300,000.00 |
|
Total |
|
$4,005,818.20 |
Attachments
1. Trane Quote
2. Additional Spending Request - 2.6.2024
3. Agreement P2023-026
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
City Attorney Review:
N/A
Funding Source/Financial Impact:
Funding for this project (Finance Project Number 75012) is available from GL account 447-75-300-575.63-30. This project is being funded by a revenue bond as approved via Resolution No. 90-25.
Timing of Request:
Timely approval is requested to remain on track with project deadlines.