TO: Mayor and Commissioners
FROM: Sammie L. Walthour, Neighborhood and Community Services Director
THROUGH: Terrence R. Moore, ICMA-CM, City Manager
DATE: January 16, 2024
Title
HOUSING REHABILITATION GRANT AWARD TO CJ CONTRACTING, LLC. FOR 1220 S. CONGRESS AVENUE IN THE AMOUNT OF $66,250.00.
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Recommended Action:
Recommendation
Motion to approve a housing rehabilitation grant in the amount of $66,250.00 to CJ Contracting, LLC., funded under the Community Development Block Grant (CDBG) Program for property located at 1220 S. Congress Avenue (Williams), Delray Beach, FL.
Motion to approve request to waive the $60,000 maximum grant award established for housing rehabilitation projects under the Neighborhood Services Division Policies and Procedures.
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Background:
The City has been allocated $463,999 of Community Development Block Grant (CDBG) funds (FY23-24) through the United Stated Department of Housing and Urban Development (HUD) to provide for the renovation or repair of existing substandard homes. The rehabilitation of these homes addresses building and code violations, interiors and exteriors of the homes, electrical and plumbing problems, health and safety issues, and the retrofit of special items for those with special needs. Total rehabilitation cost may also include lead inspection, lead abatement, lead clearance, termite inspection, termite treatment, and recording fees as described in the quote information sheet. Grant awards are based on the actual cost of the rehabilitation, as determined by the lowest responsible, responsive bidder(s).
Quote 2024-006 Housing Rehabilitation Quote 21-027 was issued on October 30, 2023 for Housing Rehabilitation work to be conducted at 1220 S. Congress Avenue. CJ Contracting, LLC., was the lowest responsive, responsible bidder. Approval is needed for acquisition of services by CJ Contracting, LLC., in accordance with Section 36.02 for acquisitions greater than sixty-five thousand dollars ($65,000.00).
Inspection of rehabilitation work will be done by the City Building Inspection and Neighborhood Services divisions. Contracts are executed between the general contractor and the grant recipient property owner. The City remains the agent and the Neighborhood Services Division monitors all work performed by the contractor, ensuring compliance according to specifications and program guidelines. The grant recipient has met all eligibility requirements as specified in the approved Policies and Procedures. The rehabilitation activities will bring the home to minimum code requirements by repairing the roof, electric and plumbing systems. All unused funds will remain with the Housing Rehabilitation Program.
This motion to award is in accordance with the Code of Ordinances, Chapter 36, Section 36.02 Acquisition of Goods and Services.
City Attorney Review:
Not applicable
Finance Department Review:
Not Applicable
Funding Source:
Community Development Block Grant 118-54-513-554-49.19 $ 66,952.11
Funds will be transferred through mid-year budget amendment.
Timing of Request:
Grant agreement(s) have a deadline of September 30, 2024.