TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Department
THROUGH: Donald B. Cooper, City Manager
DATE: September 20, 2016
Title
APPROVE SERVICE AUTHORIZATION NO.12-24 WITH KIMLEY-HORN AND ASSOCIATES, INC. TO PREPARE AN ADA SELF EVALUATION AND TRANSITION PLAN FOR THE CITY OF DELRAY BEACH
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Recommended Action:
Recommendation
Motion to approve Service Authorization No. 12-24 in the amount of $200,000.00 with Kimley-Horn and Associates Inc. to provide an Americans with Disabilities Act (ADA) Self Evaluation and prepare a Transition Plan for the City of Delray Beach.
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Background:
The City's Comprehensive Plan adopted in 2008 included a Five Year Capital Improvements project to review the City's compliance with the Americans with Disabilities Act of 1990 (28 CFR 35). Extensive changes in the Act were the driver for the ADA policies in the adopted Comprehensive Plan. The CIP project budget was estimated at $253,000 and scheduled for FY 2011 - 2012. Funding for the project was not considered again until 2015. In an effort to address ongoing concerns about ADA compliance raised by the public regarding numerous facilities and transportation infrastructure, the Environmental Services Department requested $200,000 for the ADA Self Evaluation and Transition Plan project. The funding was approved in the mid-year budget amendment for FY 2015 -2016. The Self Evaluation is required of all entities under the Act and is considered the foundation for the Transition Plan. Mandated by the Rehabilitation Act of 1973 (49 CFR 27) Transition Plans are required for agencies with 50 plus employees. The Transition Plan is a living document; an evolving planning and monitoring tool.
The City has constructed and maintains many miles of sidewalks and other facilities that are provided for public use to enhance the quality of life in Delray Beach. As required by the Federal Americans with Disabilities Act (ADA) and State requirements, it is incumbent upon the City to ensure that all City facilities, including sidewalks and roadway transitions, are safe and accessible to all citizens, including those with disabilities that may affect his or her mobility.
This Service Authorization will provide consultant expertise to complete an ADA Self Evalution. The consultant will work with City staff to establish an ADA Liaison Committee that will meet throughout this process and beyond the end of the project to continuously evaluate City compliance with ADA requirements and make recommendations for corrections if necessary. In the initial Self Evaluation process, up to 36 miles of sidewalks and more than 1,000 curb ramps at unsignalized intersections and driveways will be evaluated. Additionally, a report for each type of facility inside the City will be created that will identify the compliance status of the facility with regard to both Federal and State standards including a prioritized list of recommended actions to remedy any non-compliance issues, a cost report to facilitate budgeting for any potential Capital improvements and a recommended implementation schedule. A GIS catalog of existing facilities will be provided to be included in the City's GIS database.
The consultant will prepare the ADA Transition Plan which will provide the City with a road map for moving forward with future projects that are in full compliance with ADA requirements including a review of current City design standards. Ongoing budget requirements for ADA modifications and potential funding sources will be researched and recommended to most effectively achieve compliance. The role of the ADA Coordinator for the City will be defined and development of an ADA grievance policy, procedure and complaint form will be performed in coordination with the ADA Liaison Committee.
The City utilizes the approved engineering consultants retained through RFQ No. 2012-06. The original agreement with the Consultants was executed in January 2012. The recommendation for award is in compliance with Code of Ordinances, Chapter 36, Section 36.02(A)(2), "Requests for Proposals, Requests for Qualifications, Requests for Letters of Interest." To date in FY2016 Commission has approved authorizations for this Agreement in the amount of $ 372,584.55.
City Attorney Review:
Approved as to legal form and sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available in Account No. 001-2911-519.31-90.