TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer, Purchasing Department
THROUGH: Donald B. Cooper, City Manager
DATE: September 8, 2016
Title
AWARD OF A PURCHASE ORDER TO MUNICIPAL EQUIPMENT COMPANY LLC. FOR THE PURCHASE OF EIGHT (8) THERMAL IMAGING CAMERAS
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Recommended Action:
Recommendation
Motion to Award a purchase order to Municipal Equipment Company, LLC. for the purchase of eight (8) Thermal Imaging Cameras for a not-to-exceed amount of $60,000.00.
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Background:
Delray Beach Fire Rescue’s fire apparatus are equipped with a diverse collection of vital lifesaving equipment. Included in this equipment are Thermal Imaging Cameras (TIC’s). Sight during hazardous environments is precious. As firefighters, sight can be critical to performing well at an emergency scene. During fire conditions, smoke causes a restriction our ability to pin performing core duties such as removing victims from harm and finding the seat of the fire to control it. The introduction of Thermal Imaging Cameras over two (2) decade ago has proven to be one of the most valuable tools to assist firefighters in finding victims, rescuing down firefighters, identifying the location of a fire, and determining overall safety prior to entering a hazardous environment. TICs detect, or “see” emitted heat energy through a variety of filters, including smoke and dust. They can also detect energy emitted through a door or wall, which indicates that the door or wall is hot and there is a lot of heat on the opposite side. More importantly, is the ability to quickly locate a downed/trapped victim via a quick scan. Delray Beach Fire Rescue suppression units are currently equipped with outdated TIC’s and include a combination of multiple brands of equipment that make consistency, familiarity and reliability difficult to maintain. In an effort to standardize the TIC’son all six (6) front line suppression units and the two command vehicles Delray Beach Fire Rescue will purchase these eight (8) TIC’s off of the Lake County State Contract 12-0806M through Municipal Equipment Company LLC.
The quote from Municipal Equipment Company LLC for Thermal Imaging Cameras is $56,000.00. A contingency fund of $4,000.00 is requested to allow for minor modifications to this quote. To date, Municipal Equipment Company has been awarded purchases totaling $114,964.95. With approval of the purchases of these Thermal Imaging Cameras, the increased spending limit with Municipal Equipment Company LLCfor Fiscal Year 2016 will be $174,964.95.
This Award is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(C)(7), "Utilization of Other Governmental Entities' Contracts."
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from 001-2315-526-64.90 Machinery/Equipment/Other Machinery/Equipment.