TO: Mayor and Commissioners
FROM: Hugh Dunkley, Chief Financial Officer
THROUGH: Terrence R. Moore, ICMA-CM
DATE: February 6, 2024
Title
RESOLUTION NO. 18-24 AMENDING THE FISCAL YEAR 2023-24 BUDGET ADOPTED BY RESOLUTION NO.145-23 ON SEPTEMBER 18, 2023.
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Recommended Action:
Recommendation
Motion to Approve Resolution No.18-24 amending the budget for Fiscal Year 2023-24 adopted on September 18, 2023.
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Background:
The purpose of this request is to amend the adopted Fiscal Year (FY) 2023-24 budget to account for items that were not anticipated, or measurable at the time of original budget adoption. Per Florida State Statute (FSS) 166.241, the City’s Adopted Budget may be revised with a Budget Amendment approved by the City Commission.
Provided below is a summary of the budget changes staff is recommending. The attached Resolution and Exhibit A provide details of the proposed changes.
1. General Construction Fund (334) $800,000
Public Works Division - Sidewalk Installation Project
Request to amend the General Construction Fund FY 2023-24 adopted Capital Improvement Program (CIP) budget to account for sidewalk improvements on SW 22nd Avenue/SW 29th Street as well as other sidewalk improvement projects throughout the City. Per Section 6.1.3 (D)(2) of the City of Delray Beach’s Land Development Regulations, the City accepts payment in-lieu of sidewalk installation. These fees may only be used by the City for the construction of public sidewalks, anywhere within the City, in furtherance of the City's sidewalk policy. Collectively referred to as the Citywide Sidewalk Installation project, this request will increase the FY2023-24 CIP Budget by $800,000.
The transfer amount requested is $800,000.
Funding Source - Sidewalk In-Lieu Funds/ Deferred Revenue.
2. Water and Sewer Fund (441) $75,491
Administration Division & Environmental Resources Compliance Division
Request to amend the Water and Sewer Fund to transfer the Utilities Project Manager I salary and benefits from the Environmental Resources Compliance Division to the Utilities Administration Division.
The transfer amount requested is $75,491.
Funding Source - No Increase to the Water and Sewer Fund.
3. Insurance Fund (551) $25,000
Request to amend the Insurance Fund adopted budget by $25,000 to bring the Insurance Firefighter Benefits balance to $75,000 to pay additional fallen firefighter’s beneficiary pursuant to FSS 112.1816(4) (C) as described in FSS 112.191 (2) (a).
The transfer amount requested is $25,000.
Funding Source - Budgetary Fund Balance.
4. Encumbrances - $21,839,736
Carry-forward encumbrances for goods and services for which a contract or purchase order was issued in the prior fiscal year but has not been fully paid prior to September 30, 2023. These encumbered amounts from various funds must be brought forward so that the requested goods and services are received and paid.
Staff requests to increase revenues and expenditures in various funds in the amount of $21,839,736 for encumbrances that were budgeted in the prior fiscal year.
The attached Exhibit A provides details of the proposed changes.
5. Capital Projects - $23,139,160
Carry-forward unused capital project appropriations in the approved CIP. The FY 2022-23 appropriations have lapsed at year-end, and capital projects that are ongoing need to be re-appropriated for FY 2023-24. Staff requests the unspent budgets for previously approved capital projects totaling $23,139,160 be added to the current FY 2023-24 approved CIP budget by increasing revenues and expenditures in the following funds:
• Recreation Impact Fee Fund (117): $47,116
• Local Option Gas Tax (120): $74,735
• General Construction Fund (334): $6,622,813
• One Cent Sales Tax (377): $8,798,710
• Utility Renewal and Replacement Fund (442): $1,410,817
• Municipal Golf Course Fund (445): $296,971
• Lakeview Fund (446): $165,597
• Stormwater Fund (448): $5,152,700
• Cemetery Fund (475): $569,700
The attached Exhibit A provides details of the proposed changes.
6. General Fund - $1,341,492
Amend the General Fund budget to provide the City’s matching funds for previously approved capital grant projects, which will be added to the current FY 2023-24 approved CIP budget. These matching funds represent a percentage of the project's total cost and supplement the awarded Federal grants for FY 2023-24.
1. Lindell Boulevard Improvements $975,782
2. Brant Bridge $22,064
3. Barwick Road $323,156
4. Germantown Road $12.507
5. Lowson Blvd $7,983
The transfer amount requested is $1,341,492
Funding Source - Budgetary Prior Year Surplus.
The attached Exhibit A provides details of the proposed changes.
Funding Source/Financial Impact:
See Exhibit A appended to Resolution No. 18-24
Timing of Request:
Approval of this request will properly amend the budget, as listed in Exhibit A.