TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Director
THROUGH: Donald B. Cooper, City Manager
DATE: April 5, 2016
Title
SERVICE AUTHORIZATION NO. 2/CB&I ENVIRONMENTAL & INFRASTRUCTURE, INC. FOR THE CITY’S BEACH MANAGEMENT PROGRAM (PROJECT NO.12-070)
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Recommended Action:
Recommendation
Motion to approve Service Authorization No. 2 with CB&I Environmental & Infrastructure, Incorporated regarding the City’s Beach Management Program in an amount not to exceed $78,483 for performing professional services.
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Background:
The Delray Beach Shore Protection Program consists of the design, permitting, construction and monitoring of approximately 2.6 miles of shoreline. The main focus of the program is to provide for the protection and enhancement of the beach and coastal resources in accordance with State and Federal permit conditions. The City is in a joint venture partnership with the Army Corps of Engineers; approved from 1973-2023.
The State of Florida, in 1973, issued a permit to the City of Delray Beach for beach renourishment purposes requiring that a comprehensive post-construction physical beach monitoring study be conducted for three consecutive years following sand nourishments (third year). CB&I will comply with the specific Physical Monitoring Plan developed by the Florida Department of Environmental Protection (FDEP) for the project. Services include topographic (onshore) and bathymetric (offshore) surveys of the beach.
The monitoring data will be used to assess, with quantitative measures, the performance of the beach replenishment projects. The monitoring data will provide the City and the FDEP information necessary to plan for future beach renourishment projects, evaluate the beach performance and optimize the design of the next beach renourishment task.
Most of the aforementioned scope of work qualifies for cost sharing through the State of Florida’s Beach Management Funding Assistance Program. The tasks are explained in detail in the attached correspondence from CB&I Environmental & Infrastructure, Inc. The proposed fee for this task is not to exceed $78,483.
The City retained CB&I Environmental & Infrastructure via Request for Qualifications (RFQ) #2015-01 City Project #14-096. City Commission ratified the results of the RFQ on March 3, 2015. Negotiations regarding the hourly rates relating to the scope of services were finalized at a Sunshine meeting held on February 25, 2016. The agreement is effective for five years initially with an option to renew for an additional two, three year terms. However, the agreement shall extend until all Service Authorizations are completed.
The recommendation for award complies with the Code of Ordinances, Chapter 36, Section 36.02 (C) (3) “Professional Services”.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding in the amount not to exceed $78,483 is available from Account No. 332-4164-572-31.30 (Beach Restoration Fund-Professional Services/Engineering).
Timing of Request:
This is a time sensitive item. The aforementioned report is due to the State of Florida Department of Environmental Protection by November 2016.