TO: Mayor and Commissioners
FROM: John Morgan, Director Environmental Services
THROUGH: Donald B. Cooper, City Manager
DATE: April 5, 2016
Title
CONTRACT CLOSEOUT (CHANGE ORDER NO. 7/FINAL) WITH SEALAND CONTRACTORS CORPORATION FOR THE FEDERAL HIGHWAY BEAUTIFICATION PROJECT (PROJECT NO. 2009-009)
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Recommended Action:
Recommendation
Motion to approve Contract Closeout (Change Order No. 7/Final) Payment to Sealand Contractors Corporation., in the net contract deduction amount of ($349,039.29). Motion to approve final payment, in the amount of $187,456.26., to Sealand Contractors Corporation., for completion of the Federal Highway Beautification Project (Project No. 2009-009).
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Background:
On December 11, 2012, Commission approved a contract award (Bid #2012-21) to Sealand Contractors Corporation., in the amount of $12,486,967.77. The scope of work included general modifications to US-1, the reconstruction of two (2) blocks north and south of Atlantic Avenue, milling and resurfacing, new decorative street lighting, bump-outs, drainage modifications, landscaping and irrigation, an underground traffic signal interconnect system, signal loop replacements and water main improvements; construction activities were completed in 2015.
Five agencies provided funding for the project. The Florida Department of Transportation contributed more than $5 million, Delray Beach Community Redevelopment Agency contributed $3.6 million, the City of Delray Beach funded nearly $3 million, the Federal share was about $2.2 million and developer contributions totaled approximately $178,000.
Change Order No. 7/Final, in the net contract deduction amount of ($349,039.29), includes plus and minus quantity adjustments and liquidates the residual funds from the contingency allowances. All changes for the project are itemized on the attached Schedule “A”. The project is complete and all closeout documentation has been received.
The State of Florida Department of Transportation reviewed the final summary of quantities and agreed in writing, that the quantities listed per Schedule “A”, are representative of the actual final quantities installed on the project.
Attachments Include: Change Order No. 7 Final / Schedule “A” and a Location Map.
This Change Order No. 7/Final is in compliance with Code of Ordinances, Chapter 36, Section 36.06 Change Orders (A) (2) Within the Scope of Work.
After final payment in the net amount of $187,456.26 is made, residual funds, in the amount of ($349,039.29)., can be liquidated from Purchase Order(s) No. 689107 and 689108 to funding account(s) No. 334-3162-541-68.52, 442-5178-536-68.52 and 448-5461-538-68.52.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from 334-3162-541-68.52, 442-5178-536-68.52 and 448-5461-538-68.52.
Timing of Request:
Timing of this request is of high importance so that the contractor can receive final payment for the project.