TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: August 12, 2025
Title
APPROVAL FOR ADDITIONAL SPENDING ON P2024-028 WITH SULLIVAN ELECTRIC & PUMP, INC. FOR THE PURCHASE, INSTALLATION, AND REPAIR OF IRRIGATION PUMP STATIONS IN THE AMOUNT OF $300,000.00 FOR A REVISED AGREEMENT TOTAL OF $540,000.00
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Recommended Action:
Recommendation
Motion to approve Additional Spending with Sullivan Electric & Pump, Inc. for the Purchase, Installation, and Repair of Irrigation Pump Stations in the amount of $300,00.00, specifically for the purchase of an irrigation pump station for the Delray Beach Municipal Golf Course Renovation project (Public Works Project No. 19-032), for a revised agreement total of $540,000.00.
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Background:
On May 7, 2024, the City of Delray Beach (City) approved Resolution No. 112-24 to award Agreement P2024-028 with Sullivan Electric & Pump, Inc. for the Purchase, Installation, and Repair of Irrigation Pump Stations utilizing the prices, terms and conditions of Palm Beach County (PBC) IFB No. 23-017/MB. PBC entered into a one-year agreement effective March 3, 2023, through March 2, 2024, with the option to renew for four (4) additional one-year renewal periods. The estimated value of the initial term of this agreement was $197,500.00.
On October 16, 2023, PBC exercised its first option to renew through March 2, 2025, for an estimated value of $149,000. This amount was later increased to a revised term value of $174,000.00.
On March 4, 2025, PBC exercised its second option to renew through March 2, 2026, for an estimated value of $199,999.00.
The Public Works Department is requesting an increase of $300,000.00 on P2024-028 for the purchase of a Watertronics Golf Course Irrigation Pump Station for the Delray Beach Municipal Golf Course Renovation project. Due to long lead times for the pump station, staff is utilizing P2024-028 rather than ITBC 2025-045 (construction services for the renovation) to purchase the pump station to ensure delivery and installation in time for the growth season.
The original value of P2024-028 was $240,000.00 ($60,000 per each of the remaining terms of IBF No. 23-017). The revised agreement value is as follows:
|
Initial Term |
May 7, 2024 - March 2, 2025 |
$60,000.00 |
|
Renewal Term 1 |
March 3, 2025 - March 2, 2026 |
$60,000.00 |
|
One-time Purchase of Golf Course Irrigation Pump Station |
|
$300,000.00 |
|
Renewal Term 2 |
March 3, 2026 - March 2, 2027 |
$60,000.00 |
|
Final Renewal |
March 3, 2027 - March 2, 2028 |
$60,000.00 |
|
TOTAL |
|
$540,000.00 |
This motion is in accordance with the Code of Ordinances Chapter 36.02, Commission Approval Required; and Purchasing Policies and Procedures, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments:
1. Quote - Irrigation Pump Station
2. Agreement P2024-028_2025 Renewal
3. Agreement P2024-028
4. PBC Agreement #23017A_Renewals & Increase
5. PBC Agreement #23017A
City Attorney Review:
N/A
Funding Source/Financial Impact:
Funding is pending a budget amendment.
Timing of Request:
This is time sensitive to ensure delivery and installation to avoid extended closures of the golf course during renovations.