TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: December 10, 2024
Title
APPROVAL OF AMENDMENT NO. 2 TO RFQ 2019-040 WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR ADDITIONAL PROFESSIONAL ENGINEERING DESIGN SERVICES FOR PHASE II OF THE TROPIC ISLE ROADWAY UNDERGROUND UTILITY IMPROVEMENTS (PROJECT NO. 19-015) IN THE AMOUNT OF $99,453 FOR A REVISED TOTAL OF $3,318,014.
Body
Recommended Action:
Recommendation
Motion to Approve Amendment No. 2 to RFQ No. 2019-040 with Kimley-Horn and Associates, Inc. for Additional Professional Engineering Design Services for Phase II of the Tropic Isle Roadway Underground Utility Improvements in an amount not to exceed $99,453 for a revised total of $3,318,014.
Body
Background:
The Public Works Department (Public Works) is responsible for the maintenance of the roadways within the Tropic Isle Development (Tropic Isle). Over several years, these roads have experienced uneven surface wear, excessive sinkholes, asphalt cracking, and accelerated deterioration which adversely impacts roadway drainage and drivability. Furthermore, this deterioration of the roadways caused an increase in maintenance costs and has shortened the lifespan of the roadways. An engineering evaluation of the subsurface soils showed evidence of muck soils underneath the roadways, which is the leading factor in the roadway deterioration. In addition to the subsurface investigation, a utility assessment was conducted in Tropic Isle, which determined that both the water and sewer infrastructure is more than 50 years old and reached the end of its useful life expectancy.
Tropic Isle is located immediately east of Federal Highway, bordered by Linton Boulevard on the north, the Intracoastal Waterway on the east, and the C-15 Canal on the south. Planned improvements include raising the elevation and paving of roadways, stormwater management, water main and sanitary sewer replacement, landscaping, and lighting improvements.
On May 19, 2020, the City Commission (City) approved Resolution No. 60-20 to award an agreement with Kimley-Horn and Associates, Inc. (KHA) for Professional Engineering Design Services for the Tropic Isle Roadway Underground Utility Improvements project pursuant to Request for Qualifications (RFQ) No. 2019-040 in the amount of $292,777. Phase I of the agreement produced a Basis of Design Report (BDR). Following evaluation and approval of the BDR, staff recommended moving forward with Phase II, design and engineering of the project.
On January 5, 2021, the City Manager approved Amendment No. 1 to RFQ 2019-040 to modify the original scope of Phase I to consider stormwater analysis for the 10- and 20-year horizon to explore more practical solutions in the amount of $17,800.
On June 14th, 2022, the City approved Resolution No. 83-22 for professional engineering design services for Phase II of the Tropic Isle Roadway Underground Utility Improvements (Phase II) with KHA FOR $2,925,784.
On November 14th, 2023, the City Manager approved Amendment No. 1 for Phase II to expand the scope of services to include additional tasks related to drainage easements and existing drainage outfall pipes for Phase II. No monetary change was required for this amendment.
Amendment No. 2 for Phase II is requested for sidewalk design services needed for sidewalks along Florida Boulevard and Spanish Trail within Tropic Isle in the amount of $99,453.
This motion is in accordance with Code of Ordinances Section 36.02 Commission Approval Required.
Attachments:
1. Amendment No. 2 to RFQ 2019-040
2. Legal Review
3. Amendment No. 1 to RFQ 2019-040 for Additional Professional Engineering Design Services for Phase II
4. Agreement RFQ 2019-040 (Tyler Contract No. 2022-048)
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from 448-38-300-538-68-03 (Capital Outlay Tropic Isle), Finance Project Code 41030.
Timing of Request:
Approving this agreement is time sensitive in order to meet the established completion date, which is important to maintain the construction schedules.