TO: Development Services Management Group
FROM: Allie Behrman, CPRP, Special Event Manager
THROUGH: Jeff Oris, CEcD, Assistant City Manager
DATE: July 11, 2024
Title
63RD ANNUAL DELRAY AFFAIR: RECOMMENDATION OF THE DEVELOPMENT SERVICES MANAGEMENT GROUP OF THE CITY OF DELRAY BEACH, FLORIDA, TO THE CITY COMMISSION FOR AN IMPACT EVENT KNOWN AS "63RD DELRAY AFFAIR" TO BE HELD ON APRIL 4-6, 2025 IN DOWNTOWN DELRAY BEACH CENTRAL BUSINESS DISTRICT.ATLANTIC AVENUE FROM NW 2ND AVENUE TO NE 5TH AVENUE; SWINTON AVE FROM NE 1ST STREET TO ATLANTIC AND ONE BLOCK NORTH AND SOUTH OF ATLANTIC.
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Recommendation
Recommended Action:
The Development Services Management Group (DSMG) is asked to make a recommendation to the City Commission regarding the Impact Event known as 63rd Delray Affair to be held on Friday through Sunday, April 4-6, 2025. This event is deemed an Impact Event due to a requested closure of the major roadways of Atlantic Avenue from NW 2nd Avenue to NE 5th Avenue, Swinton Avenue from NE 1st Street to Atlantic Avenue and 1 block North and South of Atlantic Avenue. It also meets the criteria for attendance of over 3,500 people per day for an impact event.
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Background:
The Delray Beach Chamber of Commerce submitted a Special Event Application on June 4, 2024 for the 63rd Delray Affair to be held on April 4-6, 2025 in the Central Business District. This will be the 63rd year the Delray Affair will take place. The last event was held in April 2024. This event is a fine art & craft festival and the main fundraiser for the Delray Beach Chamber of Commerce. The application was reviewed by the Special Event Technical Advisory Committee on June 27, 2024 and was recommended for approval.
This event is a signature event in the City. This event meets two of the criteria for an impact event in that it is seeking closure of major roadways and the attendance is well over 3,500 people per day.
City staff is familiar with the event as held in the past and is familiar with the methods to re-route traffic for the requested road closure. Staff also understands the level of City-staffing for other aspects of the event as all aspects have been covered with the event producer.
The 2025 event will not include alcohol sales as it has in years prior.
Special Events Technical Advisory (SETAC) Review:
SETAC reviewed and recommended approval of the event.
No special conditions beyond the standard permits were recommended by SETAC.
Funding Source/Financial Impact:
The Delray Beach Chamber of commerce will receive a 50% discount of the city's soft costs.
Timing of Request:
This event must go before commission and road closure permits must be applied for.