TO: Mayor and Commissioners
FROM: John Morgan, Environmental Services Director
THROUGH: Donald B. Cooper, City Manager
DATE: June 21, 2016
Title
FIRST AMENDMENT TO THE THE INTERLOCAL AGREEMENT WITH THE CITY AND THE COMMUNITY REDEVELOPMENT AGENCY (CRA) FOR FUNDING CONSTRUCTION AND PROFESSIONAL SERVICES FOR FY 2015-2016
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Recommended Action:
Recommendation
Motion to approve the First Amendment to the Interlocal Agreement (ILA) between the City and the Community Redevelopment Agency (CRA) for funding of construction and professional services to revise the funding amounts for projects approved in the CRA's final FY 2015-2016 Budget Amendment.
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Background:
On September 29, 2015, the CRA adopted their FY 2015 - 2016 Budget and approved the Interlocal Agreement with the City for the funding of Joint Projects. Per the agreement, funds for each project are transferred to the City at the time that a contract is awarded or a service authorization (consultant agreement) is approved. At the time of budget adoption it was noted that adjustments would be necessary due to a reduction in revenues as the sale of the Old Library/Chamber property would not occur in FY 2015 - 2016.
On October 13, 2015, the CRA held a Special Budget Workshop to discuss budget adjustments including a number of Capital Improvement Projects. On November 5, 2015, the CRA approved a revision to the FY 2015 - 2016 ILA to provide additional funds to address increased costs associated with the design of improvements for multiple alleys in the NW/SW Neighborhoods ($300,000) and sidewalks ($500,000). At the December 8, 2015 CRA/City Commission Joint Workshop it was decided that the construction Old School Square (OSS) Campus/Park Improvements would not occur this fiscal year. Therefore, the scope and budget for this item was reduced/changed to $200,000 for design services.
On January 14, 2016, the CRA adopted Budget Amendment No. 1 for FY 2015 - 2016, and approved revisions to the ILA to provide additional funds to address increased costs associated with the design and construction of multiple projects as well as items cost reductions and project deferral. On February 16, 2016, the City Commission approved the revised ILA for Joint Projects for Fiscal Year 2015 - 2016.
The City has approved Service Authorizations for design services and awarded bids for capital improvement projects as listed in Exhibit “A” of the ILA. Additional funding is needed for some of the larger capital improvement projects, such as the NW 12th Avenue/MLK Jr. Drive Phase II Project in the Northwest Neighborhood and SE 2nd Street/Avenue/Alley Project in the Osceola Park Business District to outsource the construction administration services to assist City staff with project management (approximately $100,000 per project). In addition, as a result of the Old School Square building and roof analysis, the estimated cost for roof replacement and building repair/painting/maintenance increased to approximately $1.2 million (including the consultant’s construction administration fees). Currently, only $300,000 is included in the approved budget for the building maintenance/repairs, including design fees. Funding for this project needs to be increased in order to ensure that the roof replacement and building repair/painting/maintenance is completed by November 2016.
Amendment No. 1 to the ILA between the City the CRA is consistent with the CRA's Budget Amendment #2 and was approved by the CRA at their June 9, 2016 meeting.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from the individual Capital Improvement Project accounts that are funded by the Community Redevelopment Agency.