TO: Mayor and Commissioners
FROM: Katerri Johnson, Office of the City Clerk
THROUGH: Terrence R. Moore, ICMA-CM
DATE: August 19, 2024
Title
RESOLUTION NO. 135-24: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, APPROVING AN AGREEMENT WITH CIVICPLUS, LLC., UTILIZING AN APPROVED CITY STANDARD FOR THE CODE OF ORDINANCES WEBSITE HOSTING SERVICES; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AMENDMENTS AND/OR RENEWALS THERETO AND TAKE ANY AND ALL ACTIONS NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
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Recommended Action:
Recommendation
Motion to retroactively approve Resolution No. 135-24, a City Standard, to award an agreement with Civic Plus, LLC from 9/22/23 for a term of 3 years with three (3) 1-year renewals for a total of six (6) years in the amount of $ $87,479.11 and authorize the City Manager to exercise renewal options contingent upon appropriation of funds.
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Background:
The City of Delray Beach has been utilizing Code of Ordinances Services and on August 17, 2020, the services was approved as City Standard with Civic Plus formally known as Civic Plus. The purpose of this memo is to execute an agreement between Civic Plus and the City of Delray Beach. The services to be provided under this Contract shall commence upon signing and shall continue for a term of three years with three, one-year renewal options.
The description of the service is to create or update code of ordinances, online posting, edit, print, ship supplements, and assure the fastest, most accurate delivery of codification services possible.
Civic Plus stores valuable code history for the City of Delray Beach on the website hosting platform, MunicodeNEXT. The City utilizes the CodeBank feature to store previous code versions online, from Supplement No. 16 of May 22, 2012 through Supplement No. 43 of March, 2024. Civic Plus also stores Land Development Regulations Supplements ranging from Ordinance No. 11-21 of December 3, 2013 through Ordinance No. 12-24 of May 21, 2024, via the OrdBank service.
Justification:
Civic Plus currently provides codification services for over 394 municipalities and counties in the State of Florida and hosts over 3,700 online codes for its government clients throughout the nation. This is the largest collection of official online codes in the country. Their website, MunicodeNEXT, was developed by Civic Plus and is the only code platform to offer online features such as CodeBank, CodeBank Compare, eNotify, OrdLink, OrdBank, MuniDocs and MuniPro as a seamless and integrated user experience for local governments and its citizens.
Civic Plus editors utilize a proprietary mark-up language called Gen-Code to supplement the City’s code material online. This editorial software was developed by their Internet Technology staff in Tallahassee. No other corporation or individual has access or rights to this codification software. All of Municode’s data systems are backed up and synchronized between Tallahassee, Florida and Atlanta, Georgia locations for full geographic redundancy. Biometric authentication is required to enter the Atlanta data center facility, Peak 10, which is monitored by surveillance cameras. They utilize Veeam Backup & Recovery to take daily snapshots of all
servers in both of its data centers. Signatures are updated every 4 hours and administrators are immediately notified of any potential infections or security threats detected.
Market Research: Civic Plus currently provides codification services for over 394 municipalities and counties in the State of Florida and hosts over 3,700 online codes for its government clients throughout the nation.
Attachments
1. Legal Review Checklist
2. Resolution No. 135-24
3. Agreement
4. City Standard Memo
City Attorney Review:
Approved as to legal form and sufficiency.
Funding Source/Financial Impact:
001-15-000-512.47-11
001-15-000-512.49-50
Year 1, 2 & 3 = $14,579.85 each year.
Timing of Request:
This item is time sensitive.