TO: Mayor and Commissioners
FROM: Michael Coleman, Director, Community Improvement
THROUGH: Donald B. Cooper, City Manager
DATE: April 19, 2016
Title
HOUSING REHABILITATION GRANT AWARD FOR 117 N.W. 11th Avenue (QUOTE 2016-066)
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Recommended Action:
Recommendation
Motion to Approve acquisitions of services in the amount of $26,372.20 from Cordoba Construction Co. for work being conducted at 117 N.W. 11th Avenue. This acquisition is in compliance with the Code of Ordinances Chapter 36, Section 36.03(B), "Multiple Acquisitions From Vendor exceeding Twenty-Five Thousand Dollars ($25,000.00) In any Fiscal Year".
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Background:
The City has been allocated $194,000 of Residential Construction Mitigation Program (RCMP) and $408,124 of Community Development Block Grant (CDBG) funds through the Florida Department of Emergency Management and U.S Department of Housing and Urban Developement to provide for the renovation or repair of existing substandard homes. The rehabilitation of homes addresses building and code violations, interior and exterior building, electrical and plumbing problems, health and safety issues and the retrofit of special items for those with special needs.
A Housing Rehabilitation Grant is being awarded to Cordoba Construction Co., for work being conducted at 117 NW 11th Avenue, as they are the lowest responsive bidder as detailed on the attached Information Sheet. This item was bid according to Chapter 36, Section 36.02, “Methods of Acquisition” (B), “Written Quotation Method.”
Approval is needed for acquisition of services by Cordoba Construction Cp. in accordance with Section 36.03 (B), as this purchase will result in multiple acquisitions for services in the current fiscal year and aggregately exceed $25,000. Vendor's year-to-date purchases are currently $115,462.40 (a total of six separate projects). Grant awards are based on the actual cost of the rehabilitation, as determined by the low responsive bidder(s), plus a 5% contingency. Total rehab cost also includes lead inspection, lead abatement, lead clearance, termite inspection, termite treatment and recording fees. Additional costs may be incurred for lead clearance test(s). All unused funds will remain with the Housing Rehabilitation Program.
Inspection of work is done by the Building Inspection and Neighborhood Services Divisions. Contracts are executed between the building contractor and the property owner. The City remains the agent and this office monitors all work performed by the contractor, ensuring compliance according to specifications and program guidelines. Pay request forms require both contractor and homeowner’s signatures. Grant recipients have met all eligibility requirements as specified in the approved Policies and Procedures. The rehabilitation activities will bring the homes to minimum code requirements by repairing the roof, electric and plumbing systems.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Residential Mitigation Construction Program: (Funding to be added at mid-year from previous year) 118-1936-554-49.19 $15,349.10
Community Development Block Grant 118-1963-554-49.19 $11,023.10
Timing of Request:
Grant agreement(s) have a deadline of June 30, 2016 and September 30, 2016, respectively, to expend and request reimbursement of funds.