File #: 24-841    Version: 1 Name:
Type: Request Status: Passed
File created: 6/5/2024 In control: City Commission
On agenda: 6/18/2024 Final action: 6/18/2024
Title: APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT RFQ NO. 2022-034 OWNERS REPRESENTATIVE SERVICES FOR DESIGN-BUILD CONSTRUCTION PROJECT OF A NEW WATER TREATMENT PLANT (WTP), AND RELATED IMPROVEMENTS TO INCLUDE WORK AUTHORIZATION NO. 2 TOTALING $522,957.08, AND WORK AUTHORIZATION NO. 3, TOTALING $119,989.93, WITH HAZEN & SAWYER, P.C., IN A TOTAL CONTRACT INCREASE VALUE AMOUNT OF $642,947.01.
Sponsors: Utilities Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Amd #1 to RFQ 2022-034 Agmt - Owner's Rep for Water Treatment Plant - Hazen and Sawyer.pdf, 3. Amd #1 to Agmt for RFP 2022-034 - Owner's Rep for Water Treatment Plant - Hazen and Sawyer.pdf, 4. Ex A Amd #1 to Agmt for RFP 2022-034 - Work Authorization No. 2.pdf, 5. Ex B Amd #1 to Agmt for RFP 2022-034 - Work Authorization No. 3.pdf

TO:                                            Mayor and Commissioners

FROM:                     Hassan Hadjimiry, P.E. Utilities Director

THROUGH:                     Terrence R. Moore, ICMA-CM

DATE:                     June 18, 2024

 

Title

APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT RFQ NO. 2022-034 OWNERS REPRESENTATIVE SERVICES FOR DESIGN-BUILD CONSTRUCTION PROJECT OF A NEW WATER TREATMENT PLANT (WTP),  AND RELATED IMPROVEMENTS TO INCLUDE WORK AUTHORIZATION NO. 2 TOTALING $522,957.08, AND WORK AUTHORIZATION NO. 3, TOTALING $119,989.93, WITH HAZEN & SAWYER, P.C., IN A TOTAL CONTRACT INCREASE VALUE AMOUNT OF $642,947.01.

 

Body

Recommended Action:

Recommendation

Approval of Amendment No. 1 to Agreement RFQ No. 2022-024 Owners Representative Services for Design-Build Construction Project of a new Water Treatment Plant (WTP), and related improvements to include Work Authorization No. 2 totaling $522,957.08, and Work Authorization No. 3, totaling $119,989.93 with Hazen & Sawyer, P.C. in a total increase value amount of $672,947.01.

 

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Background:

On September 19, 2022, the City Commission authorized staff to negotiate an agreement with the top-ranked firm (Hazen & Sawyer, P.C.) for Owner’s Representative services in connection with the Construction of the City’s new water treatment plant (“Project”) pursuant to RFQ No. 2022-034. The scope of work for the Project was approved in phases by Work Authorizations. On November 15, 2022, under Resolution 189-22 City Commission approved Service Authorization No. 1 as follows:

 

Work Authorization No. 1 included project management, water treatment plant concept validation, design-build procurement services, and grant application assistance totaling $251,963.00.

 

The Utilities Department (Department) seeks approval of Amendment No. 1 to Agreement RFQ No. 2022-034 that includes additional scope and related fees for  Work Authorization No. 2 and Work Authorization No. 3 as follows:

 

Work Authorization No. 2 includes project management, funding assistance, engineering services for Pre-design Phase, Phase 1 Detailed Design, including $50,000 additional engineering contingency allowance totaling $1$522,957.08

 

Work Authorization No. 3  includes asset management related assistance to evaluate Computerized Maintenance and Management Systems (CMMS), as the asset repository for the new WTP, totaling $119,989.93

 

Total overall increase value of Amendment 1 totals $642,947.01

 

This motion is in accordance with the Code of Ordinance Chapter 36, Commission Approval Required and Purchasing Policy.

 

 

City Attorney Review:

Approved to form and legal sufficiency.

 

Funding Source/Financial Impact:

Finance Project ID# 36001 Capital Outlay - Utilities Water Treatment Plant 443-36-260-536.63-90

 

Timing of Request:

Sensitive to keep the project on schedule.