TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E. Utilities Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: June 18, 2024
Title
APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT RFQ NO. 2022-034 OWNERS REPRESENTATIVE SERVICES FOR DESIGN-BUILD CONSTRUCTION PROJECT OF A NEW WATER TREATMENT PLANT (WTP), AND RELATED IMPROVEMENTS TO INCLUDE WORK AUTHORIZATION NO. 2 TOTALING $522,957.08, AND WORK AUTHORIZATION NO. 3, TOTALING $119,989.93, WITH HAZEN & SAWYER, P.C., IN A TOTAL CONTRACT INCREASE VALUE AMOUNT OF $642,947.01.
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Recommended Action:
Recommendation
Approval of Amendment No. 1 to Agreement RFQ No. 2022-024 Owners Representative Services for Design-Build Construction Project of a new Water Treatment Plant (WTP), and related improvements to include Work Authorization No. 2 totaling $522,957.08, and Work Authorization No. 3, totaling $119,989.93 with Hazen & Sawyer, P.C. in a total increase value amount of $672,947.01.
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Background:
On September 19, 2022, the City Commission authorized staff to negotiate an agreement with the top-ranked firm (Hazen & Sawyer, P.C.) for Owner’s Representative services in connection with the Construction of the City’s new water treatment plant (“Project”) pursuant to RFQ No. 2022-034. The scope of work for the Project was approved in phases by Work Authorizations. On November 15, 2022, under Resolution 189-22 City Commission approved Service Authorization No. 1 as follows:
Work Authorization No. 1 included project management, water treatment plant concept validation, design-build procurement services, and grant application assistance totaling $251,963.00.
The Utilities Department (Department) seeks approval of Amendment No. 1 to Agreement RFQ No. 2022-034 that includes additional scope and related fees for Work Authorization No. 2 and Work Authorization No. 3 as follows:
Work Authorization No. 2 includes project management, funding assistance, engineering services for Pre-design Phase, Phase 1 Detailed Design, including $50,000 additional engineering contingency allowance totaling $1$522,957.08
Work Authorization No. 3 includes asset management related assistance to evaluate Computerized Maintenance and Management Systems (CMMS), as the asset repository for the new WTP, totaling $119,989.93
Total overall increase value of Amendment 1 totals $642,947.01
This motion is in accordance with the Code of Ordinance Chapter 36, Commission Approval Required and Purchasing Policy.
City Attorney Review:
Approved to form and legal sufficiency.
Funding Source/Financial Impact:
Finance Project ID# 36001 Capital Outlay - Utilities Water Treatment Plant 443-36-260-536.63-90
Timing of Request:
Sensitive to keep the project on schedule.