TO: Mayor and Commissioners
FROM: Michael Coleman, Director, Community Improvement
THROUGH: Donald B. Cooper, City Manager
DATE: September 20, 2016
Title
HOUSING REHABILITATION GRANT AWARD FOR 4663 NW 6th COURT IN THE AMOUNT OF $37,399.10
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Recommended Action:
Recommendation
Motion to approve a housing rehabilitation grant in the amount of $ 37,399.10 to Leonard Graham, Inc. funded under the State Housing Initiatives Partnership (SHIP) Program for the property located at 4663 NW 6th Court, Delray Beach, FL. This acquisition is in compliance with the Code of Ordinances Chapter 36, Section 36.03(B) Multiple Acquisitions From Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year.
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Background:
The City has been allocated $399,336 of State Housing Initiatives Partnership (SHIP) funds through the Florida Housing Finance Corporation (FHFC) to provide for the renovation or repair of existing substandard homes. The rehabilitation of these homes addresses building and code violations, interiors and exteriors of the homes, electrical and plumbing problems, health and safety issues, and the retrofit of special items for those with special needs. Total rehabilitation cost may also include lead inspection, lead abatement, lead clearance, termite inspection, termite treatment, and recording fees. Grant awards are based on the actual cost of the rehabilitation, as determined by the lowest responsible, responsive bidder(s).
An Invitation to Bid 2016-117 was issued on June 23, 2016 for Housing Rehabilitation work to be conducted at 4663 NW 6th Court. Leonard Graham, Inc., was the lowest responsive, responsible bidder. Approval is needed for acquisition of services by Leonard Graham, Inc. in accordance with Section 36.03 (B), as this purchase will result in multiple acquisitions for services in the current fiscal year and aggregately exceed $25,000. Vendor's year-to-date purchases are currently $28,300.70.
Inspection of rehabilitation work will be done by the City Building Inspection and Neighborhood Services Divisions. Contracts are executed between the building contractor and the grant recipient property owner. The City remains the agent and Community Improvement monitors all work performed by the contractor, ensuring compliance according to specifications and program guidelines. The grant recipient has met all eligibility requirements as specified in the approved Policies and Procedures. The rehabilitation activities will bring the home to minimum code requirements by repairing the roof, electric and plumbing systems. All unused funds will remain with the Housing Rehabilitation Program.
This motion to award is in accordance with the Code of Ordinances, Chapter 36, Section 36.02 (A) (1) Competitive Bids.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
State Housing Initiatives Partnership 118-1924-554-49.19 $ 37,399.10
Timing of Request:
Grant agreement(s) have a deadline of September 30, 2017 to expend/encumber FY funds.