TO: Mayor and Commissioners
FROM: Missie Barletto, Director Public Works
THROUGH: Terrence R. Moore, ICMA-CM
DATE: October 6, 2026
Title
APPROVAL OF AMENDMENT NO. 1 TO RFQ NO. 2025-002 WITH HOLTZ CONSULTING ENGINEERS, INC. FOR PHASE II OWNER’S REPRESENTATIVE SERVICES FOR THE NORTHWEST NEIGHBORHOOD IMPROVEMENTS PROJECT (PUBLIC WORKS PROJECT NO. 17-020) IN THE AMOUNT OF $5,043,306.00 FOR A REVISED AGREEMENT TOTAL OF $5,441,345.20
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Recommended Action:
Recommendation
Motion to Approve Amendment No. 1 to RFQ No. 202-25 with Holtz Consulting Engineers, Inc. for Phase II Owner’s Representative Services for the Northwest Neighborhood Improvements project in the amount of $5,043,306.00 for a revised agreement amount of $5,441,345.20.
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Background:
On October 14, 2025, the City Commission (City) approved Resolution No. 202-25 to award an agreement to Holtz Consulting Engineers, Inc. for Owner’s Representative Services for the Northwest Neighborhood Improvements project, pursuant to RFQ No. 2025-002. The project aims to improve roadways, pervious alleyways, sidewalks, swales, driveways, stormwater drainage systems, potable water mains, reclaimed water mains and sanitary sewer systems, while also implementing traffic calming measures and providing decorative street lighting, landscaping, and irrigation within the Northwest Neighborhood.
The project area is bordered by Lake Ida Road to the north, Swinton Avenue to the east, W. Atlantic Avenue to the south, and Interstate 95 to the west. The project is being constructed in three (3) phases.
The initial cost of $398,039.20 was approved for Phase I Preconstruction Services of all three (3) construction phases, with Phase II Construction Services to be negotiated following the completion of Phase I and brought forward for City Commission approval prior to commencement.
This request seeks approval of Phase II Construction Services for all three (3) phases of construction, to include project close-out services.
The Agreement terms will be from the date of full execution through the completion of work and full acceptance by the City.
Either party, at its sole discretion, reserves the right to terminate the agreement with or
without cause immediately upon providing written notice. Upon receipt of such notice, the contractor shall not incur any additional costs under the agreement. The City shall be liable only for reasonable costs incurred by contractor prior to the date of the notice of termination. The City shall be the sole judge of “reasonable costs.”
This motion is in accordance with Code of Ordinances Section 36.02, Commission Approval Required; and Purchasing Policies and Procedures Section 48, Change Orders and Amendments.
Attachments:
1.Legal Review Checklist
2.Amendment No. 1
3.Exhibit A
4.Agreement
5.Solicatation RFQ 2025-002
6.Submittal
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from 334-41-340-541-69.47 (Capital Outlay NW Neighborhood Redesign). The Community Redevelopment Agency (CRA) is funding this project. The City is also exploring other grant opportunities for this project which have yet to be determined.
Timing of Request:
Timely approval of this agreement is requested.