TO: Mayor and Commissioners
FROM: Chief Darrell K. Hunter, Police Department
THROUGH: Terrence R. Moore, City Manager
DATE: August 18, 2026
Title
APPROVAL OF SECOND AMENDMENT TO INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY (R2021-1426) FOR UTILIZATION OF COUNTY'S S-7 RECEIVER NETWORK AND MICROWAVE SYSTEM
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Recommended Action:
Recommendation
Motion to approve second Amendment to Interlocal Agreement with Palm Beach County (R2021-1426) for utilization of County's S-7 receiver network and microwave system.
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Background:
The City of Delray Beach entered into an Agreement with Palm Beach County for utilization of County's S-7 receiver network and microwave system on October 18, 2016. This agreement allows the City of Delray Beach to utilize the County's S-7 receiver network as well as allow City to use the County's microwave system to transport signals between the City's PSRS trunked radio system and the County's Master Site. The City will continue to connect to the County's Prime Site as agreed upon by a separate Interlocal Agreement pursuant to R2016-0623.
This agreement allows the City to utilize County's radio channels when City's radio system has issues, is undergoing maintenance, or during mutual aid operations. It provides for interoperability as well as backup to City's radio channels.
The initial term of the agreement expired on October 17, 2021. The agreement allows for four (4) five (5) year renewals. The amendment to exercise the first five (5) year renewal as well as to update the insurance, applicable law, non-discrimination, and E-Verify employment eligibility provisions was exercised and expires on October 16, 2026. The County provided second amendment to the agreement to exercise the second five (5) year renewal through October 16, 2031.
The annual cost of the agreement to use microwave system and utilize County's S-7 receiver network are calculated taking into consideration County's total maintenance and administration costs and amount of microwave sites City is utilizing. The most current costs for FY 2025/2026 for both were $13,924.07.
The agreement may be terminated by any party with or without cause upon one (1) year notice in writing. The agreement may be terminated for cause by either party upon 60 days notice in writing.
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Estimated Contract Value |
|
Initial Term |
October 18, 2016, through October 16, 2021 |
$65,310 |
|
Renewal Term 1 |
October 17, 2021, through October 16, 2026 |
$65,310 |
|
Renewal Term 2 |
October 17, 2026, through October 16, 2031 |
$65,310 |
|
Renewal Term 3 |
October 17, 2031, through October 16, 2036 |
$65,310 |
|
Renewal Term 4 |
October 17, 2036, through October 16, 2041 |
$65,310 |
|
Estimated amount to cover cost increases/number of microwave sites used |
$73,450 |
|
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Total Estimated Contract Value: |
$400,000 |
Attachments:
1. Amendment No. 2 R2021-1426
2. Legal Review Checklist
3. R2016-1487 Amendment No. 1
4. R2016-1487 Agreement
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Account 001-21-110-521.46-15 (Support - Equipment Maintenance)
Timing of Request:
Existing agreement expires October 16, 2026; however, the County needs to present it to their Commission at their September 1, 2026, meeting.