TO: Mayor and Commissioners
THROUGH: Terrence R. Moore, ICMA-CM
FROM: Missie Barletto, Public Works Director
DATE: August 5, 2024
Title
APPROVAL FOR ADDITIONAL SPENDING ON P2019-024 WITH KONE INC. FOR ELEVATOR MAINTENANCE, INSPECTION, AND MODERNIZATION IN THE AMOUNT OF $114,712 FOR A REVISED CONTRACT TOTAL OF $1,362,847
Body
Recommended Action:.
Recommendation
Motion to approve Additional Spending on P2019-024 with Kone, Inc. for Elevator Maintenance, Inspection, and Modernization in the amount of $114,712 for a revised contract total of $1,362,847.
Body
Background:
On February 12, 2019, the City Commission (City) approved Resolution No. 49-19 to award agreement P2019-024 with KONE, Inc. utilizing contract prices provided to U.S. Communities Government Purchasing Alliance (now OMNIA Partners) through Contract #EV2516. The contract is valid November 12, 2019 - November 30, 2024, with five (5) one-year options to renew. The original contract amount of $338,267 was to modernize the two (2) elevators at the Old School Square (OSS) Parking Garage.
On September 17, 2019, Amendment No. 1 to P2019-024 was approved to add elevator maintenance services in accordance with and pursuant to the same terms, conditions, and pricing of Contract #EV2516 in the amount of $88,920.
On July 6, 2022, a request for additional spending was approved for the purchase and installation of elevator door lock monitoring devices for four (4) city buildings, pursuant to the same terms, conditions, and pricing of Contract #EV2516, in the amount of $88,200. These devices were required by the American Society of Mechanical Engineers (ASME) Safety Code A17.3-2015, Section 3.10.12.
On February 4, 2024, a request for additional spending in the amount of $732,748 was approved for improvements to the Hilltopper Stadium (Hilltopper) and Robert P. Miller Park (Miller Park) elevators, RSQ PAKs (battery back-up) for these elevators as well as Robert Federspiel Parking Garage elevator, and to establish an estimated repair and maintenance cost for citywide elevators (this annual allocation had not been previously established).
Staff has determined additional spending in the amount of $15,000/term is needed for repair and maintenance costs to the elevators throughout the City, increasing the previously requested allocation from $60,000 to $75,000. Additionally, it was determined that while the request to purchase a RSQ PAK for the Miller Park elevator was included in the February 4, 2024, agenda cover memo, the cost for the item was not included in the additional spending request.
The total revised cumulative agreement value is provided below:
|
Revised Contract Value |
|
|
|
OSS Elevator Modernizations |
February 12, 2019 - November 30, 2024 |
$338,267 |
|
Amendment No. 1 |
September 19, 2019 - November 30, 2024 |
$88,920 |
|
Additional Spending #1 - Door Locks |
July 6, 2022 - November 30, 2024 |
$88,200 |
|
Additional Spending #2 - Modernizations, Battery Back-up, Repair & Maintenance |
February 4, 2024 - November 30, 2024 |
$432,748 |
|
Additional Spending #3 - Battery Back-up for Miller Park Elevator Improvements project, Additional funds for Repair & Maintenance |
July 22, 2024 - November 30, 2024 |
$39,712 |
|
Renewal Term 1 |
December 1, 2024 - November 30, 2025 |
$75,000 |
|
Renewal Term 2 |
December 1, 2025 - November 30, 2026 |
$75,000 |
|
Renewal Term 3 |
December 1, 2026 - November 30, 2027 |
$75,000 |
|
Renewal Term 4 |
December 1, 2027 - November 30, 2028 |
$75,000 |
|
Renewal Term 5 |
December 1, 2028 - November 30, 2029 |
$75,000 |
|
TOTAL |
$1,362,847 |
Attachments
1. Additional Spending Request #2
2. Amendment No. 1 to P2019-024
3. Additional Spending Request #1
4. Agreement P2019-024
5. Resolution No. 49-19
This motion is in accordance with Code of Ordinances Section 36.02 Commission Approval Required.
City Attorney Review:
N/A
Funding Source/Financial Impact:
|
Project |
Amount |
GL Account |
|
Miller Park Elevator |
$24,712 |
382-72-738-572-46-40 |
|
Increase for Repair & Maintenance |
$15,000 |
001-41-350-519.46-20 |
Timing of Request:
Timely approval is requested.