TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: December 10, 2024
Title
APPROVAL OF RESOLUTION NOS. 235-24, 236-24, 237-24, AND 238-24 TO AWARD AGREEMENTS WITH BODY SHOP BY MIKE & JOE, INC; CLASSIC COLLISION LLC DBA CLASSIC COLLISION BOCA NORTH; ED MORSE CADILLAC DELRAY; AND METAL SUPPLY AND MACHINING INC, PURSUANT TO RFQ 2024-047 FOR FLEET COLLISION REPAIR & PAINTING AND/OR WELDING SERVICES IN THE AMOUNT OF $800,000
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Recommended Action:
Recommendation
Motion to Approve Resolution Nos. 235-24, 236-24, 237-24, and 238-24 to award Agreements with Body Shop by Mike & Joe, Inc.; Classic Collision LLC dba Classic Collision Boca North; Ed More Cadillac Delray; and Metal Supply and Machining Inc, pursuant to RFQ 2024-047 for Fleet Collision Repair & Painting and/or Welding Services in the amount of $800,000.
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Background:
On August 29, 2024, the City of Delray Beach (City) advertised Request for Qualifications (RFQ) No. 2024-047 to establish a pool of contractors to perform fleet repair and painting services, as well as standalone welding services. Four (4) proposals were received for fleet repair and painting services. Staff from the Public Works Department’s Fleet Maintenance Division (Fleet) reviewed the qualifications and equipment list and determined that the proposals from Body Shop by Mike & Joe, Inc, Classic Collision LLC dba Classic Collision Boca North (Classic Collision), and Ed Morse Cadillac Delray (Ed Morse) were responsive and qualified. A site visit to these facilities was not necessary as the contractors have previously provided satisfactory services to the City. Mobile Techs LLC was not recommended for award, as they do not provide the type of collision repair services necessary, as well as being located in Coral Springs. One (1) proposal was received for standalone welding services from Metal Supply and Machining Inc (Metal Supply). This proposal was deemed responsive and qualified. A site visit to this facility was not necessary as the contractor has also previously performed satisfactory services to the City.
Body Shop by Mike & Joe, Inc, Classic Collision, and Ed Morse will provide automotive repairs and painting services for City vehicles, such as those involved in collisions (this may include welding during the course of the repair work). Contractors performing collision repair work will be requested to perform work pursuant to, and in accordance with, an appraisal from an Independent Insurance Adjuster or Appraiser. In lieu of an appraisal, the City may solicit quotes from the pool of contractors.
Metal Supply will provide welding services to trailers, tanks, equipment, etc. as needed.
The term of each agreement will be for three years with an option to renew for two (2) one-year periods. Therefore, staff requests approval of a collective (all contractors) agreement value of $160,000 per year, for a total agreement value of $800,000.
|
Agreement Value |
|
Initial term |
$460,000 |
|
Renewal term #1 |
$160,000 |
|
Renewal term #2 |
$160,000 |
|
TOTAL |
$800,000 |
The City, at its sole discretion, reserves the right to terminate any contract entered into pursuant to this RFQ with or without cause immediately upon providing written notice to the selected Proposer.
This motion is in accordance with Code of Ordinances Section 36.02 Commission Approval Required.
Attachments:
1. Agreement 2024-047 with Body Shop by Mike & Joe, Inc
2. Resolution No. 235-24
3. Legal Review Checklist for Agreement with Body Shop by Mike & Joe
4. Agreement 2024-047 with Classic Collision
5. Resolution No. 236-24
6. Legal Review Checklist for Agreement with Classic Collision
7. Agreement 2024-047 with Ed Morse Cadillac Delray
8. Resolution No. 237-24
9. Legal Review Checklist for Agreement with Ed Morse Cadillac Delray
10. Agreement 2024-047 with Metal Supply and Machining Inc
11. Resolution No. 238-24
12. Legal Review Checklist with Metal Supply and Machining Inc
13. RFQ No. 2024-047
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from 501-43-000-549.52-51 (Operating Supplies C.G. - Outside Service).