TO: Mayor and Commissioners
FROM: Samuel Metott, Director, Parks and Recreation
THROUGH: Terrence R. Moore, ICMA-CM
DATE: December 8, 2025
Title
APPROVAL OF ADDITIONAL SPENDING AND CONTRACT INCREASE WITH SHADE SYSTEMS, INC FOR THE PURCHASE AND INSTALLATION OF SUNSHADE STRUCTURES AT LAKEVIEW PARK AND LEON WEEKES ENVIRONMENTAL PRESERVE IN THE AMOUNT OF $222,582.10 FOR A REVISED CONTRACT VALUE OF $507,148.10
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Recommended Action:
Recommendation
Motion to approve additional spending and a contract increase to the Master Services Agreement with Shade Systems, Inc. for the Purchase and Installation of Sunshade Structures at Lakeview Park and Leon Weekes Environmental Preserve in the amount of $222,582.10 for a revised contract amount of $507,148.10.
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Background:
On August 12, 2025 the City Commission approved Resolution No. 159-25 authorizing a Master Contractor/Services Agreement with Shade Systems, Inc. for the Purchase and Installation of Sunshade Structures utilizing the School Board of Alachua County Invitation for Bid 24-13 in the Amount of $284,566.00.
Shade structures over playgrounds are essential in South Florida, providing families with a safe and comfortable environment to enjoy recreational equipment year-round. In addition to reducing the heat, shaded playgrounds offer UV protection- helping to prevent sunburn and long-term skin damage. Investing in shade will also extend the life of the playground equipment by reducing sun exposure, fading, and deterioration which enhance safety and comfort in addition to providing long-term cost efficiency. These improvements will be funded through the General Obligation Bond allocated for park enhancement projects.
This motion is in accordance with the City Code of Ordinances, Section 36.02 and City Policies, Change Orders and Amendments.
Attachments:
1. Quote for Lakeview Park
2. Quote for Leon Weekes Environmental Preserve
3. Fully Executed MSA P2025-032 w/ Res No. 159-25
4. School Board of Alachua County ITB 24-13
City Attorney Review:
N/A
Funding Source/Financial Impact:
382-72-738-572.63-90; Recreation GO Bond
Timing of Request:
Timely approval is requested to avoid pricing increases.