TO: Development Services Management Group
FROM: Allie Behrman, CPRP, Special Events Manager
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 24, 2026
Title
APPROVAL OF THE NON-IMPACT EVENT KNOWN AS "THE IMMERSION SERIES AT COMMUNITY CLASSROOM PROJECT" TO BE HELD ON OCTOBER 30, 2026 - NOVEMBER 30, 2026, AT SPACE OF MIND AT 101 NW 1ST AVENUE; AND TO AUTHORIZE THE SPECIAL EVENTS MANAGER TO TAKE ALL ACTIONS NECESSARY TO EFFECTUATE THE SPECIAL EVENT PERMIT
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Recommended Action:
Recommendation
Special Events Technical Advisory Committee (SETAC) recommends the Development Services Management Group (DSMG) approve the special event known as The Immersion Series at Community Classroom Project to be held on October 30, 2026 - November 30, 2026; and authorize the Special Event Manager (SEM) to take all actions necessary to effectuate the Special Event Permit.
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Background:
Community Classroom Project submitted a Special Event Application on July 30, 2026 for the event Immersion Series at Community Classroom Project to be held at 101 NW 1st Avenue on October 30, 2026 - November 30, 2026. This event will be an ongoing collection of educational, artistic and cultural programs presented within an immersive projection environment. These will include visual experiences, lectures, workshops, culinary events, educational films and youth programming. The Elosphere, temporary structure, can hold up to 30 people at a time. They expect about 100 people per day to come through. Most events will be ticketed except for opening up the experience to local schools. Some of the events will include alcohol inside of the Elosphere. It will operate from 5:30pm - 10:00pm everyday, except when schools come it will be open earlier for the schools.
Community Classroom Project will be applying for a temporary structure permit. This structure will take up seven (7) parking spaces in the parking lot. The producers do not believe this will create any parking issues. The structure information and pictures are included in the backup documents.
Special Event Technical Advisory Committee (SETAC):
SETAC recommends DSMG approve the event.
No special conditions are recommended by SETAC just the temporary structure permit.
Funding Source/Financial Impact:
There is no financial impact to the city as the producer will be billed for all costs because these are ticketed events.
Timing of Request:
The event is quickly approaching and the producer needs to know if they are approved in order to begin the temporary structure permit process.