File #: 24-1651    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/26/2024 In control: City Commission
On agenda: 12/17/2024 Final action: 12/17/2024
Title: APPROVAL OF RESOLUTION NO. 255-24: A RESOLUTION OF THE CITY OF DELRAY BEACH, FLORIDA APPROVING AN AGREEMENT WITH CENTRAL SQUARE TECHNOLOGIES LLC FOR PUBLIC SAFETY SOFTWARE THROUGH CITY STANDARD IN AN AMOUNT NOT TO EXCEED $4,649,908.02
Sponsors: Police Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Delray Beach PD_FL_CST Sol Supp_Delray - Renewal Solutions Agreement -Final, 3. CS2025-004 Superion_Central Square - signed, 4. Affidavit_regarding_USE_of_COERCION_LABOR_AND_SERVICES_Superion_LLC_(signed)_11.20.2024, 5. Legal Review Checklist_CentralSquare Solutions and Support Agreement _lwF, 6. Central Square - Vendor executed agreement, 7. Res 255-24 Central Square- City Standard_lw rev

TO:                                          Mayor and Commissioners

FROM:                     Chief Russ Mager, Police Department

THROUGH:                     Terrence R. Moore, ICMA-CM

DATE:                     December 17, 2024

 

Title

APPROVAL OF RESOLUTION NO. 255-24: A RESOLUTION OF THE CITY OF DELRAY BEACH, FLORIDA APPROVING AN AGREEMENT WITH CENTRAL SQUARE TECHNOLOGIES LLC FOR PUBLIC SAFETY SOFTWARE THROUGH CITY STANDARD IN AN AMOUNT NOT TO EXCEED $4,649,908.02

 

Body

Recommended Action:

Recommendation

Motion to approve Resolution 255-24 approving an Agreement with Central Square Technologies, LLC for public safety software through City Standard in the amount not to exceed $4,649,908.02.

 

Body

Background:

This agenda item is an administrative action to update existing and valid agreement that was originally executed in 2010, which has no term, is over 500 pages long, and has outdated language.

There are no changes to the annual payment amounts; the only substantial change is having a clearly defined term and language. The new agreement has a five year initial term with five one-year renewal options.

To provide some background on the item, in 2010, City issued an RFP No. 2010-05 for Public Safety software, which was awarded to SunGard, now Superion/Central Square, for the OneSolution/OSSI software. OneSolution/OSSI is utilized for majority of day-to-day PD operations through modules such as Records Management system, CAD mapping, computer-aided dispatch, property and evidence module, mobile citation module, etc.

The contract is over 500 pages and has gone through over ten amendments over the years to add additional modules and for professional services provided. Due to the contract documents being long, without an end date, and with outdated language, a new agreement was drafted in order to make review of contract easier for any future amendments if needed, for contract management purposes as well as to expedite annual licensing and maintenance payments.

Central Square Technologies, LLC is the only vendor who can provide licensing/maintenance and necessary updates and support for the OneSolution/OSSI system. City approved Central Square Technologies, LLC as a City Standard for five years effective November 26, 2024.

The breakdown of the annual payments is as outlined below.

 

Initial Term (5 years)

1 Oct 2024 -30 Sept 2029

$2,042,781.95

1st Option to Renew

1 Oct 2029-30 Sept 2030

$471,831.14

2nd Option to Renew

1 Oct 2030-30 Sept 2031

$495,422.70

3rd Option to Renew

1 Oct 2031-30 Sept 2032

$520,193.84

4th Option to Renew

1 Oct 2032-30 Sept 2033

$546,203.53

5th Option to Renew

1 Oct 2033- 30 Sept 2034

$573,513.71

 

Total:

$4,649,946.87

 

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

001-21-150-521.46-41 Police IT Other

 

Timing of Request:

This is time sensitive due to the annual licensing and maintenance payment deadline before the end of the calendar year.