TO: Mayor and Commissioners
FROM: John Morgan, Director of Environmental Services Department
THROUGH: Donald B. Cooper, City Manager
DATE: June 21, 2016
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APPROVE THE MAYOR'S EXECUTION OF THE GRANT ACKNOWLEDGMENT FORM AND SUBMITTAL OF A GRANT APPLICATION FOR ALTERNATIVE WATER SUPPLY FUNDING FROM THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT FOR FY 2017 TO SUPPORT THE EXPANSION OF THE CITY’S RECLAIMED WATER SYSTEM.
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Recommended Action:
Recommendation
Motion to approve a grant application and the Mayor's execution of the required Acknowledgement form for Alternative Water Supply funding from the South Florida Water Management District, for FY 2017 to support the expansion of the City’s reclaimed water system.
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Background:
The South Florida Water Management District (SFWMD) typically opens the application period for the Alternative Water Supply (AWS) funding program during the spring months. The program provides supplemental funding for the construction of alternative water supply projects, such as reclaimed water. The next phase for expansion of the City reclaimed water system is Reclaimed Water Area 12C, encompassing the area on the barrier island south of Atlantic Ave, from Lewis Cove to Del-Haven Drive, and the area along A1A from Casuarina Road south to Hibiscus Road.
On April 5, 2016, City Commission approved a Service Authorization #12-21 to Mathews Consulting, Inc. (MCI) in an estimated not to exceed $5,380 for the preparation of the AWS Funding application. The application packages detailed the project’s background, provided a project summary, construction cost breakdowns, schedule, related maps, funding commitments, and addressed required permits. The application deadline was Friday, May 20, 2016, via electronic submission only. On May 19, 2016, MCI successfully completed and submitted the grant application to SFWMD as part of the AWS funding opportunity. Per City Grant Administration Policy and Procedures, Policy Number BF-24, June 30, 2015 revision, departments are not authorized to “…submit the online grant application to the grantor without the City Commission Approval”. Furthermore, in the event that the application deadline precedes a Commission meeting, the initiating department “…is responsible for placing the item on the first subsequent Commission meeting for approval”.
Due to the timing of the application deadline, staff requested the City Manager to execute the required acknowledgement form as a provisional authority. Therefore, in addition to the retroactive approval of the grant application submittal, staff is requesting authorization for the Mayor to execute the attached Acknowledgement form as provided by the SFWMD application package.
City Attorney Review:
Approved as vto form and legal sufficiency.
Finance Department Review:
Finance recommends approval.