TO: Mayor and Commissioners
FROM: Hugh Dunkley, Chief Financial Officer
THROUGH: Terrence R. Moore, ICMA-CM
DATE: May 21, 2024
Title
RESOLUTION NO. 96-24, A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT AND ANY SUBSEQUENT AMENDMENTS AND RENEWALS THERETO WITH PLANTE & MORAN PLLC FOR INTERNAL AUDITOR SERVICES PURSUANT TO RFP 2023-064; AUTHORIZING THE CITY MANAGER TO TAKE ANY AND ALL ACTIONS NECESSARY TO EFFECTUATE THIS AGREEMENT; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Body
Recommended Action:
Recommendation
Discussion and direction regarding awarding an agreement with Plante & Moran, PLLC (PM) for internal auditor services pursuant to RFP 2023-064 for an initial three-year term cost of $293,250.00 with the option to renew for an additional two (2) years - total contract value of $499,375.00.
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Background:
For the last few years, the internal audit function was performed by the auditing firm of JMD Premier Group, Inc.
At its regular meeting of January 16, 2024, the City Commission directed staff to negotiate an agreement with PM to serve as the City’s Internal Auditor. The scope of services is consistent with the Charter mandates related to the Internal Auditor. PM has been deemed the most responsive and responsible proposer recommended for the award. This contract will provide risk assessment, internal audit plan development and execution, monthly reporting to management, and quarterly updates to the City Commission.
Should the City exercise the renewal options provided in the contract, the cumulative contract value is provided below:
|
Period Ending (PE) April 8: |
2025 |
2026 |
2027 |
2028 |
2029 |
|
Annual Internal Audit Hours |
425 |
425 |
425 |
425 |
425 |
|
Blended Hourly Rate |
$225 |
$230 |
$235 |
$240 |
$245 |
|
Total Annual Fees |
$95,625 |
$97,750 |
$99,875 |
$102,000 |
$104,125 |
This motion is in accordance with the Code of Ordinances Chapter 36 Commission Approval Required.
Attachments:
1. Agenda Memo
2. Legal Review
3. Resolution No 96-24
4. Solicitation RFP 2023-064
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available in 001-11-001-513.31-90 General Fund, City Commission, Internal Auditing, Professional Services.
Timing of Request:
This is time-sensitive.