File #: 24-52    Version: 1 Name:
Type: Resolution Status: Passed
File created: 1/2/2024 In control: City Commission
On agenda: 2/20/2024 Final action: 2/20/2024
Title: APPROVAL OF RESOLUTION NO. 01-24 TO AWARD AN AGREEMENT TO A.C. SCHULTES OF FLORIDA, INC., FOR WELL MAINTENANCE AND REPAIR SERVICES, UTILIZING TOHOPEAKALIGA (TOHO) WATER AUTHORITY SOLICITATION NO. IFB-19-122 IN AN AMOUNT NOT TO EXCEED $800,000 ($250,000 FY23-24 AND $550,000 FY24-25 RESPECTIVELY).
Sponsors: Utilities Department, Purchasing Department
Attachments: 1. Agenda Cover Report, 2. Legal Review Checklist P2024-012 Maintenance and Repair Services - AC Schultes - Tohopekaliga Water Authority Piggyback.pdf, 3. Reso 01-24 lg rev final.pdf, 4. P2024-012 Maintenance and Repair Services - Vendor Signed, 5. P2024-012 Maintenance and Repair Services - AC Schultes - Tohopekaliga Water Authority Piggyback Ex A.pdf

TO:                                          Mayor and Commissioners

FROM:                     Hassan Hadjimiry, P.E., Utilities Director

THROUGH:                     Terrence R. Moore, ICMA-CM

DATE:                     February 20, 2024

 

Title

APPROVAL OF RESOLUTION NO. 01-24 TO AWARD AN AGREEMENT TO A.C. SCHULTES OF FLORIDA, INC., FOR WELL MAINTENANCE AND REPAIR SERVICES, UTILIZING TOHOPEAKALIGA (TOHO) WATER AUTHORITY SOLICITATION NO. IFB-19-122 IN AN AMOUNT NOT TO EXCEED $800,000 ($250,000 FY23-24 AND $550,000 FY24-25 RESPECTIVELY).

 

Body

Recommended Action:

Recommendation

Motion to approve resolution No. 01-24 to award an Agreement to A.C. Schultes of Florida, Inc., for well maintenance and repair services, in an estimated amount of $800,000 through February 28, 2025, utilizing Tohopekaliga Water (Toho) Authority Solicitation No. IFB-19-122.

 

Body

Background:

On November 20, 2019, Tohopekaliga (Toho) Water Authority, awarded Solicitation No. IFB-19-122 to A.C. Schultes of Florida. Inc. for the maintenance and repairs services of wells. The initial term of the agreement was for three(3) years effective March 1, 2020, through February 28, 2023, and was renewed for one (1) additional two (2) year term, expiring on March 28, 2025.The City of Delray Beach (City) Utilities Department performs programmatic rehabilitation on its raw water wells, normally six (6) to eight (8) annually, reducing the City risk of receiving positive bacterial test results. Aquifer Maintenance & Performance Systems, Inc., has been performing rehab services on the City’s wells. The City will utilize both vendors,  A.C. Schultes of Florida  as a secondary vendor for FY23-24, and as a primary vendor in FY24-25.

 

This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies.

 

  Contract Value    

                                     

 

  Renewal Term 1

    Feb 6, 2024  - Feb 28, 2025

  $800,000

  Total Contract

 

  $800,000

 

City Attorney Review:

Approved as to form and legal sufficiency.

 

Funding Source/Financial Impact:

441-36-256-536.34-90  Utilities Water Maintenance - Other Contractual Services

 

 

Timing of Request:

N/A

 

Attachments:

1.  Legal Review Checklist

2.  Resolution No. 01-24

3.  Agreement P2024-012

4.  Addendum No. 1