TO: Mayor and Commissioners
FROM: Steven Chapman, Interim Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: March 15, 2016
Title
APPROVAL OF PAYMENT FOR P25 IMPLEMENTATION PHASE CONSULTANT
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Recommended Action:
Recommendation
Motion to approve payment to the Palm Beach County for 110% of the implementation phase consultant services cost related to P25 project in the amount of $59,389.00.
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Background:
The City Commission approved an interlocal agreement with Palm Beach County at its December 2, 2014 meeting. This agreement (attached) created a cooperative purchasing alliance between the City and Palm Beach County for acquisition of a P25 radio system. Our current radio system is integrated into the County system and the City opted to participate in the joint bid in order to migrate to the new technology. Palm Beach County awarded the RFP for the P25 radio system to Motorola on September 2, 2015.
The County approved a contract, through Resolution 2015-1673, with Motorola on November 17, 2015. The City approved Statement of Work in the amount of $1,333,573 on December 8, 2015 which utilized the County bid pricing. The Statement of Work included an 800 MHZ P25 Simulcast system, Dispatch console systems, and all infrastructure connectivity needed. At the time of this approval it was noted that the City will initiate a separate procurement for the mobile radios and related services. The approval requested at this meeting is for implementation phase consultant, Omnicom Consulting Group, Inc. (OCG). The total cost for the consultant for the P25 project implementation phase is $53,990 (attached). Total cost to be wired to the County is $53,990 + 10% = $59,389.00. This cost of this service is required under section 3.05 of the interlocal agreement with the County.
The P25 radio system is a standard for the design and manufacturing of interoperable digital two-way wireless communications products. It was developed in North America with state, local and federal representatives and Telecommunication Industry Association' (TIA) governance, it has gained worldwide acceptance for public safety, security, public service, and commercial applications. The published Project 25 standards suite is administered by the Telecommunication Industry Association (TIA Mobile and Personal Private Radio Standards Committee TR-8). Radio equipment that demonstrates compliance with Project 25 is able to meet a set of minimum requirements to fit the needs of public safety. This standard allows for improved communications within and between agencies - especially emergency service providers. Such intra- and inter-operability is necessary for coordinating efficient and timely responses in our post 9/11 world.
This request is in compliance with 36.03(B) Multiple Acquisitions From Vendor Exceeding Twenty-Five Thousand Dollars ($25,000.00) in Any Fiscal Year.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from 334-2111-521-64.32 (Capital replacement - P25 Radio System).
Timing of Request:
The request is time sensitive in order to stay on track with the project timeline.