TO: Mayor and Commissioners
FROM: Susan Goebel-Canning, Public Works Director
THROUGH: Mark R. Lauzier, City Manager
DATE: September 25, 2018
Title
APPROVAL OF AMENDMENT NO. 2 WITH T2 SYSTEMS, INC. TO RENEW THE MULTI-SPACE SMART PARKING METERS AGREEMENT THROUGH DECEMBER 13, 2019 AND INCREASE THE NOT-TO-EXCEED AGREEMENT VALUE BY $29,080
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Recommended Action:
Recommendation
Motion to Approve Amendment No. 2 with T2 Systems, Inc. to renew the multi-space smart parking meters Agreement through December 13, 2019 and increase the not-to-exceed agreement value by $29,080.
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Background:
On December 6, 2016, the City of Delray Beach (City) entered into an agreement with T2 Systems, Inc. (T2 Systems) for equipment and services related to multi-space smart parking meters (Agreement) in a total not-to-exceed amount of $600,000. On November 7, 2017, the City Commission approved Amendment No. 1 to the Agreement, increasing the Agreement’s not-to-exceed value to $725,000 for the purchase of more meters, meter equipment, and meter services.
The City initially purchased fifty-six (56) meters under the Agreement in 2017, then purchased an additional thirty-two (32) meters once Amendment No. 1 was approved. These meters have been installed. Now, staff is requesting Amendment No. 2 to be approved to renew the Agreement through December 13, 2019 and to increase the not-to-exceed agreement value by $29,080 to $754,080. By increasing the approved Agreement value, it will enable the City to purchase a one-year extended on-site maintenance and software support plan for the first fifty-six (56) meters at $425 per meter and continue to pay the monthly communication fees of $60 per meter for all eighty-eight (88) meters. The communication fees cover the cellular fees associated with meter transactions, as well as the back-end meter software, rate configurator, Passport Parking Integration (citation), Parkmobile Application Programming Interface (API), and the option for motorists to extend their meter time by phone. There is a cost savings by bundling the services. The maintenance and support fee is included free-of-charge for the initial two years from the date of the meter purchase. The communication fees cover the cellular fees associated with meter transactions, as well as the back-end meter software, rate configurator, Parkmobile Application Programming Interface (API), coupons, and the option for motorists to extend their meter time by phone.
This project to implement new parking meters is to provide its neighbors, tourists and patrons of the City with the latest state-of-the art technology in multi-space parking meters (meters) to enhance the overall parking experience. The implementation of these meters allows motorists to pay by cash or credit card at the meter or via mobile application. Most of the City’s previous meters only accepted coins and time extensions could only be done at the meter.
This motion is in accordance with the City Code of Ordinances, Section 36 and City Policies and Procedures, Change Orders and Amendments.
Attachments:
1. Amendment No. 2, Vendor Executed
2. Legal Review Checklist
3. Original Agreement
4. Amendment No. 1
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from account 001-45-150-545.34-90 Other Contractual Services