TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: September 8, 2016
Title
PURCHASE AWARD TO TEN-8 FIRE EQUIPMENT, INC. FOR THE PURCHASE OF TWO (2) PIERCE VELOCITY PUMPER TRUCKS AND ONE (1) PIERCE VELOCITY 75’HEAVY ALUMINUM LADDER TRUCK (HAL).
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Recommended Action:
Recommendation
Motion to Approve an award to Ten-8 Fire Equipment, Inc. for the purchase of two (2) Pierce Velocity Pumper Trucks in an amount of $1,505,000.00 each and one (1) Pierce Velocity 75’Heavy Aluminum Ladder Truck (HAL) in an amount of $1,049,000.00.
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Background:
Delray Beach Fire Rescue’s fire suppression fleet consists of six (6) apparatus whose manufacture dates range from 1992-2011, two (2) ladder trucks dating 2003 and 2009, and one (1) Squirt manufactured in 2005. Six (6) of these apparatuses are over 10 years old and require constant maintenance and repair. The oldest pumper utilized on a frequent basis is the 2001 Pierce.
Delray Beach Fire Rescue continues to see an annual increase of call volume related to multiple factors including but not limited to, population growth, tourism, booming industry, and heroin/narcotic use. In 2001, Delray Beach Fire Rescue ran 8,769 calls. According to the annual report for 2016, that call volume has increased to 13,255. This 50% increase in call volume that our apparatus have had to respond to have amplified the need for a newer fleet of response vehicles.
Standardization of these apparatus is essential to ensuring public safety in order to meet consistent performance, compatibility, familiarity and operational capabilities during both emergency and non-emergency operations. It is imperative especially under emergency and lifesaving operations that operators and crews of these vehicles can maneuver, gather equipment, be familiar with equipment and medication location, charging of hose lines, operation of aerial equipment, and deploy personnel when seconds are critical. Therefore, the Chief Purchasing Officer and City Manager have approved Pierce as a City Standard. Ten-8 Fire Equipment is the sole provider of Pierce apparatus.
Each pumper truck is $1,499,164.00, and the one (1) ladder truck is $1,043,849.00. By requesting a spending limit of approximately $5,000 more per vehicle, it will alleviate the need to return for Commission approval of small modifications during the ordering process. To date in Fiscal Year 2016, Ten-8 Fire Equipment has been awarded purchases totaling $1,483,116.78. With approval of the purchases of these three (3) apparatus, the increased spending limit with Ten-8 Fire Equipment for Fiscal Year 2016 will be $5,542,116.78.
The purchase of one ladder truck is fulfillment of contractual requirements for the provision of services to the Town of Highland Beach. Per the contract, Highland Beach will provide funding towards the purchase of one ladder truck in the amount of $1,043,849.00.This award is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(C)(6)(b), “City Standard.”
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval. Delivery of the items is expected in late FY 16-17 or early 17/18; it will be budgeted either in a FY16-17 amendment or in the FY17-18 initial annual budget.
Funding Source:
501-3312-591.64-25 Fleet/Heavy Equipment.