TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: September 18, 2023
Title
APPROVAL OF RESOLUTION NO. 88-23 TO AWARD AN AGREEMENT TO ADT COMMERCIAL, LLC., FOR FACILITY TECHNOLOGY INTEGRATION & SECURITY SYSTEM SERVICES UTILIZING RFP 22-07 ISSUED BY REGION 4 EDUCATION SERVICE CENTER FOR AN INITIAL TERM AMOUNT OF $454,706.24.
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 88-23 to award an agreement to ADT Commercial, LLC., for Facility Technology Integration & Security System Services utilizing RFP 22-07 issued by Region 4 Education Service Center for an initial term amount of $454,706.24.
Body
Background:
On April 1, 2022, Region 4 Education Service Center (Region 4 ESC) awarded a contract to ADT Commercial, LLC, for Facility Technology Integration & Security System Services. The initial term of the agreement is valid for a period of three (3) years, with the option to renewal for an additional (2) one-year terms upon mutual agreement of both parties.
The City of Delray Beach (City) has a need for facility technology integration and security system services throughout its various facilities. Approval of this agreement allows for uninterrupted services.
|
Contract Terms |
Contract Amount |
|
Initial Term |
Execution - March 31, 2025 |
$454,706.24 |
|
Renewal Term 1 |
April 1, 2025 - March 31, 2026 |
$300,583.08 |
|
Renewal Term 2 |
April 1, 2026 - March 31, 2027 |
$300,586.08 |
|
TOTAL |
$1,055,872.40 |
The City departments requesting allocations for these services is as follows:
|
Department |
Initial Term |
Each Renewal Term |
|
Public Works |
$60,000 |
$20,000 |
|
Police |
$300,000 |
$250,000 |
|
Utilities |
$90,000 |
$30,000 |
|
City Clerk |
$4,706.24 |
$583.08 |
|
TOTAL |
$454,706.24 |
$300,583.08 |
Attachments:
1. Agreement P2023-023
2. Resolution 88-23
3. Legal Review Checklist
4. RFP 22-07
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding sources are as follows:
Public Works - 001-41-350-519.34-90
Police - 001-21-110-521.52-27, 001-21-110-521.34-90, 001-21-110-521.64-90, 115-21-110-521.64-90, 115-21-121-521.64-90
Utilities - 441-36-259-536.46-15
City Clerk - 001-15-000-512.46-15
Timing of Request:
Approval of this agreement is pertinent to ensure continuity of services.