TO: Mayor and Commissioners
FROM: Steven Chapman, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: March 1, 2016
Title
INTERLOCAL AGREEMENT/FIBER TRANSPORTATION/PALM BEACH COUNTY/CITY OF DELRAY BEACH
Recommendation
Recommend Action:
Motion for the City Commission's Intent to Modify the Interlocal Agreement between the City of Delray Beach and Palm Beach County that will allow Palm Beach County to provide leased Multi-Protocol Label Switching (MPLS) and transport fiber between the City of Delray Beach and the City of Delray Beach’s Disaster Recovery site in Jacksonville, Florida. The modified ILA will be brought back before the Commission for final approval.
Body
Background:
The current Interlocal Agreement between the City of Delray Beach and Palm Beach County will allow Palm Beach County to provide leased Wide Area Network (WAN) services for remote office connectivity and transport fiber between the City of Delray Beach and the City of Delray Beach’s Disaster Recovery site in Jacksonville, Florida. A WAN connects smaller networks, such as Local Area Networks (LAN), together. This WAN is essential to have connectivity between all the different City locations. Fiber transportation is used to transport data over long distances. This fiber transportation is an essential method of transferring data between the City of Delray Beach and the City’s Disaster Recovery site in Jacksonville, Florida.
The City previously solicited 3 bids for a replacement WAN Solution. The first bid was RFP 2016-011, which included Voice over Internet Protocol (VoIP), Telecommunication Platform, Network Equipment and WiFi Network Expansion. This bid was cancelled on November 20, 2015 and broken out into smaller bids. On December 16, 2015, Bid 2016-052 was solicited to ask for only a complete turnkey replacement WAN Solution. One submittal was received and it was rejected. On January 3, 2016, Bid 2016-052 was re-solicited as Bid 2016-061. Three submittals were received and reviewed. After review of the submittals, the City found that the prices offered by Palm Beach County were lower than any submittal therefore Bid 2016-061 has been cancelled.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding is available from multiple accounts.
Time Sensitive:
This is a time sensitive matter.