TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E., Utilities Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: March 5, 2024
Title
APPROVAL OF RESOLUTION NO. 74-24 AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH CDM CONSTRUCTORS, INC., FOR PHASE ONE (1) OF THE CITY OF DELRAY BEACH WATER TREATMENT PLANT PROGRESSIVE DESIGN BUILD PROJECT PURSUANT TO RFQ 2023-066, IN AN AMOUNT OF $14,982,309.00.
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Recommended Action:
Recommendation
Motion to approve Resolution No. 74-24 authorizing the City Manager to execute an agreement with CDM Constructors, Inc. for Phase one (1) of the City of Delray Beach Water Treatment Plant Progressive Design Build Project pursuant to RFQ 2023-066 (Project No. 23-005U) in an amount of $14,982,309.00.
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Background:
On June 21, 2023 The City advertised Request For Qualification No. 2023-066 for City of Delray Beach Water Treatment Plant Progressive Design Build Project. The solicitation was reviewed by one -hundred sixty-six (166) potential proposers. On August 23, 2023, the City opened and received five (5) responses from the following firms:
1. Carollo Engineering Inc.
2. CDM Constructors, Inc.
3. Jacobs Project Management Co.
4. The Haskell Company
5. Wharton-Smith, Inc.
The selection committee independently evaluated the responses based off on the criteria disclosed in the solicitation. In a publicly noticed meeting held on September 20, 2023, the committee revealed
and discussed its scoring and made a motion to shortlist the top three (3) highest ranked firms and have Oral Presentations. The scores were tabulated by the Purchasing Division to arrive at the initial ranking of each firm. The ranking was as follows:
Firms: Total Points: Ranking:
1. CDM Constructors Inc. 290.0 1
2. Jacobs Project Management Co. 283.0 2
3. Carollo Engineering Inc. 271.0 3
On October 20, 2023, the Selection Committee completed its review of the oral presentations and made the following rankings.
Firms: Total Points: Ranking:
1. CDM Constructors Inc. 295.0 1
2. Jacobs Project Management Co. 279.0 2
3. Carollo Engineering Inc. 269.0 3
On November 7, 2023 through Resolution No. 220-23 Commission approved the recommendation to negotiate with the highest ranked qualified firm. In accordance with Florida Statues, representatives from the Purchasing and Utilities Departments and owner's representative for the new water treatment plant Hazen & Sawyer conducted multiple negotiation meetings with CDM Constructors Inc. Staff has reviewed the negotiated fee of $14,982,309.00 and finds it to be fair and reasonable. This fee will be paid based upon the proposed hourly rates and actual hours worked. Construction is currently expected to occur in Phase two (2) of the project. The Agreement terms will be from the date of full execution through the completion of work and full acceptance by the City.
This motion is in accordance with Code of Ordinances Section 36.02 Commission Approval Required.
Attachments:
1. Solicitation No. 2023-066
2. Resolution No. 74-24
3. Legal Review Checklist
City Attorney Review:
Approved as to form and legal sufficiency
Funding Source/Financial Impact:
Funding is available from GL account 442-36-260-536.63-90 (Capital Outlay Other Improvements).
Timing of Request:
Timely approval of this agreement is requested