TO: Mayor and Commissioners
FROM: Chief Russ Mager, Police Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: February 6, 2024
Title
APPROVAL FOR ADDITIONAL SPENDING ON P2021-012 WITH MILLENIUM PRODUCTS, INC. FOR PURCHASES OF LICENSE PLATE RECOGNITION CAMERAS, CCTV CAMERAS, ACCESSORIES, AND RELATED SERVICES IN THE AMOUNT OF $186,948.53, FOR A REVISED CONTRACT TOTAL OF $588,506.44
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Recommended Action:
Recommendation
Motion to approve additional spending on existing contract P2021-012 with Millenium Products, Inc., for purchases of license plate recognition cameras, CCTV cameras, accessories, and related services, in the amount of $186,948.53, for a revised contract total of $588,506.44.
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Background:
On September 13, 2021, City Commission approved resolution No. 128-21 to award an agreement with Millenium Products, Inc. for purchases of license plate recognition cameras, accessories, and related services utilizing General Services Administration Contract GS- 07F-0231W. This was for the Phase 2 deployment of cameras at the intersections of Atlantic Avenue and I-95 and Atlantic Avenue and SW/NW 12th Avenue.
On September 5, 2023, City Commission approved request to increase contract value with Millenium to replace existing Phase 1 license Plate Recognition cameras and add CCTV cameras that can be seen from the real time crime center. Phase 1 LPR cameras were approved in 2016 and were utilized along the barrier island but were at the time of request non-operational and needed to be replaced.
The Police Department is now requesting approval to increase contract value to expand the LPR camera project to the area of Linton Blvd and I95 as it is one of the most frequented entry / exit points in and out of our city. Currently there is no infrastructure at this location to support this project. Meaning that we will be creating an entirely new project at this location. The quote provided by Millenium is assuming that the four businesses that border Linton Blvd and I95 agree to enter into a partnership with the City to allow us to place our equipment on their property and allow us to use their electricity.
If the businesses do not approve this, the project cost will increase as we will need to bring electricity and meter to “public” property and each site will cost between $10,000 to $15,000 more and we will incur a monthly electric bill of approximately $20.00 per month per site. We are currently in conversation with all property owners and presented them with a legal agreement.
The cost of adding nine (9) license plate (LPR) cameras and two CCTV cameras is of $186,948.53. The annual recurring cost for the LPR cameras is an annual license fee of $525 per LPR camera for a total cost of $4,725. Each site requires a cellular sim card that is approximately $38 per month for an additional $1,825. ($38 per month x 12months x 4 sites)
Term of the General Services Administration contract number GS-07F-0031W is from October 5, 2009, through October 4, 2024.
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Revised Contract Value |
February 6, 2024 through October 4, 2024 = $588,506.44 |
Attachments
1. Quote Q-09829-7
2. Original Agreement
3. GSA- Agreement
4. Legal Review Checklist
City Attorney Review:
N/A
Funding Source/Financial Impact:
001-21-110-521.46-15 (Equipment Maintenance) - $40,000
001-21-110-521.46-40 (Other Repair/Maintenance) - $64,000
001-21-150-521.46-16 (Police IT Equipment Maintenance)- $50,000
001-21-150-521.46-41 (Police IT Other) - $30,000
001-21-150-521.68-10 (Capital Outlay Software) - $60,000
115-21-121-521.64-90 (Federal Forfeiture Funds/Other Machinery/Equipment) - anything additional if needed
Timing of Request:
N/A