TO: Mayor and Commissioners
FROM: Hassan Hadjimiry, P.E., Utilities Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: April 22, 2025
Title
APPROVAL OF RESOLUTION NO. 71-25 TO AWARD AN AGREEMENT TO DONERITE PUMPS, INC., FOR ELECTRIC MOTOR PUMP REPAIRS PURSUANT TO INVITATION TO BID (ITB) 2025-024 IN A TOTAL AMOUNT NOT TO EXCEED $1,764,800.
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Recommended Action:
Recommendation
Motion to approve Resolution No. 71-25 to award an Agreement to DoneRite Pumps, Inc., for electric motor pump repairs pursuant to ITB No. 2025-024 in a total amount not to exceed $1,764,800.
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Background:
On January 17, 2025, the City of Delray Beach (City) issued Invitation to Bid (ITB) 2025-024 for electric motor pump repairs, 409 vendors viewed the bid on BidNet. On February 12, 2025, the Purchasing Department (Department) received eight (8) responses to the bid referenced below. After the (Department) conducted its due diligence, the bid was recommended for award to DoneRite Pumps, Inc., as the lowest and responsible bidder. The bid award provides an initial term of the agreement for three (3) years, with two (2) additional one-year renewal terms valid through April 21, 2030.
1. DoneRite Pumps, Inc. $352,960
2. Tac Amature $376,500
3. PSI Technology $549,066
4. Mader Electric Motors $566,300
5. TAW Miami Service Ctr. $597,200
6. Southeast Pump $625,900
7. Sullivan Electric $676,200
8. Condo Electric Industry $670,000
The Utilities Department has a need to repair or rebuild electric pumps at sewage lift stations on an as needed basis. In order to ensure public health and compliance with Health Department Regulations, pump repairs must be completed in a timely manner in order to resume operation effectiveness of the City's pumping stations. The size and severity of the pump failure is unknown until a failure occurs. Staff recommends aware to DoneRight Pumps, Inc., to repair and rebuild electric pumps as needed.
This motion is in accordance with Code of Ordinances, Chapter 36, Commission Approval Required and Purchasing Policies.
Should the City exercise the renewal options provided in the Agreement, the cumulative estimated contract value through the term of the contract is provided below.
|
Contract ITB2025-024 |
|
|
|
Initial 3-Year Term |
April 22, 2025 - April 21, 2028 |
$ 1,058,880 |
|
Renewal Term 1 |
April 22, 2028 - April 21, 2029 |
$ 352,960 |
|
Renewal Term 2 |
April 22, 2029 - April 21, 2030 |
$ 352,960 |
|
TOTAL |
|
$ 1,764,800 |
City Attorney Review:
Approved to form and legal sufficiency.
Funding Source/Financial Impact:
441-36-256-536.46-15 Utilities Water Maintenance - Repair and Maintenance Service Equipment
441-36-257-536.46-15 Utilities LiftStation - Repair and Maintenance Service Equipment
Timing of Request:
Time Sensitive existing contract expires on May 17, 2025.