TO: Mayor and Commissioners
FROM: Steven Chapman, Interin Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: April 5, 2016
Title
SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY FOR FIBER TRANSPORTATION
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Recommended Action:
Recommendation
Motion to Approve the modification to the Interlocal Agreement between the City of Delray Beach and Palm Beach County which allows Palm Beach County to provide, and the City of Delray Beach to use, leased Multi-Protocol Label Switching (MPLS) and transport fiber between the City of Delray Beach and the City of Delray Beach’s Disaster Recovery site in Jacksonville, Florida.
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Background:
During the March 1, 2016 Commission meeting (item 7.E), a motion was approved to modify the Interlocal Agreement between the City of Delray Beach and Palm Beach County to allow Palm Beach County to provide leased Multi-Protocol Label Switching (MPLS) and transport fiber between the City of Delray Beach and the City of Delray Beach’s Disaster Recovery site in Jacksonville, Florida.
The modification of the current Interlocal Agreement between the City of Delray Beach and Palm Beach County will allow Palm Beach County to provide leased, Wide Area Network (WAN) services for remote office connectivity and transport fiber between the City of Delray Beach and the City of Delray Beach’s Disaster Recovery site in Jacksonville, Florida. A WAN connects smaller networks, such as Local Area Networks (LAN), together. This WAN is essential to have connectivity between all the different City locations. Fiber transportation is used to transport data over long distances. This fiber transportation is an essential method of transferring data between the City of Delray Beach and the City’s Disaster Recovery site in Jacksonville, Florida.
As was documented in the March 1, 2016 agenda item, the City previously solicited 3 bids for a replacement WAN Solution. After review of the submittals, the City found that the prices offered by Palm Beach County were lower than any submittal. Therefore, Bid 2016-061 was cancelled.
Connectivity throughout the City’s 42 sites will have installation costs and monthly reoccurring charges. Installation costs are estimated at $50,000.00, and the monthly reoccurring charges are estimated at $7,523.00 per month. Therefore, the estimated cost for the first year is $140,276.00, and each subsequent year will have an estimated cost of $90,276.00.
This motion is in accordance with Code of Ordinances Section 36.02(C)(8), “Cooperative Acquisitions.”
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
334-6112-519-64.12 Machinery & Equipment / Office Equipment
Timing of Request:
This is a time sensitive matter.