TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: February 20, 2024
Title
APPROVAL FOR ADDITIONAL SPENDING ON AGREEMENT RFQ NO. 2020-020 WITH BAXTER & WOODMAN, INC. FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE LOWSON BOULEVARD/SW 10TH STREET FROM DOVER ROAD TO SOUTHEAST 5TH AVENUE (US-1/FEDERAL HIGHWAY) PROJECT IN THE AMOUNT OF $135,000 FOR A REVISED CONTRACT TOTAL OF $1,184,810.
Body
Recommended Action:
Recommendation
Motion to approve additional spending on Agreement RFQ No. 2020-020 with Baxter and Woodman, Inc. for Construction Engineering and Inspection (CEI) Services for the Lowson Boulevard/SW 10th Street from Dover Road to Southeast 5th Avenue (US-1/Federal Highway) Project in the amount of $135,000 for a revised contract total of $1,184,810.
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Background:
On July 6, 2021, the City Commission (City) approved Resolution No. 98-21 to award an Agreement to Baxter & Woodman, Inc. for Construction Engineering and Inspection Services (CEI) for the Lowson Boulevard/SW 10th Street from Dover Road to Southeast 5th Avenue ((US-1/Federal Highway) Project (Project No. 17-009), pursuant to RFQ No. 2020-020 in an amount of $730,583.64.
On August 15, 2023, the City approved a request for additional spending in the amount of $319,227 for extended CEI services. Material shortages related to the COVID-19 pandemic and the extended time of award of the contract agreement to E&M Equipment, Corp. (General Contractor) resulted in an additional 145 calendar days for construction. FDOT LAP Grant (436896-1-58-01) requirements for this project require continual CEI services, therefore additional funding was approved to extend these services.
Additional spending is requested once more to extended CEI services in the amount of $135,000 through the expected completion of this project, March 2024.
This motion is in accordance with the Code of Ordinances Section 36.02 Commission Approval Required.
Attachments:
1. Proposal #2 for Extended CEI Services
2. Agenda Cover Memo - Additional Spending Request 8.15.2023
3. Proposal #1 for Extended CEI Services
4. Agreement RFQ 2020-020
5. Legal Review Checklist
6. Resolution No. 98-21
7. RFQ 2020-020 Solicitation Final
City Attorney Review:
N/A
Funding Source:
Funding is available from account number 334-41-340-541.63-90 (Capital Outlay Other Improvements).
Timing of Request:
Approving this agreement is time sensitive to maintain the budget and schedule commitments made to the Florida Department of Transportation under our Local Agency Program Agreement dated March 10, 2020.