TO: Mayor and Commissioners
FROM: John Morgan, Director Environmental Services
THROUGH: Donald B. Cooper, City Manager
DATE: September 8, 2016
Title
SECOND AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN THE CITY OF DELRAY BEACH AND THE DELRAY BEACH COMMUNITY REDEVELOPMENT AGENCY FOR FUNDING CONSTRUCTION / PROFESSIONAL SERVICES FOR CAPITAL PROJECTS - FY 2015-2016.
Body
Recommended Action:
Recommendation
Motion to Approve the Second Amendment to the Interlocal Agreement (ILA) between the City and the Community Redevelopment Agency (CRA) to provide for changes in the amount of funding for the Old School Square Building Maintenance project listed in Exhibit 'A' to the Original Agreement.
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Background:
On June 21, 2016, City Commission approved the First Amendment to the Interlocal Agreement (ILA) between the City and the Community Redevelopment Agency (CRA) for funding of construction and professional services to revise the funding amounts for projects approved in the CRA's final FY 2015-2016 Budget Amendment.
On August 12, 2016, the City opened Invitation to Bid No. 2016-130 which resulted in one bid in the amount of $1,199,124 from West Construction, Inc. The proposed construction bid amount along with the current engineering fees has exceeded the CRA's budgeted amount of $1.1 million. The initial amount budgeted this year for Old School Square maintenance was $300,000. After an assessment of the roofs it was determined that major roof maintenance was needed on the Crest Theatre, Gymnasium, and Amphitheater prior to other maintenance. At this time the CRA increased their contribution by $800,000 resulting in a project budget of $1.1 million. Subsequently it was determined that historic roof shingles should be replaced at the Cornell Museum. On August 25, 2016, the CRA increased their contribution by $250,000 for a new project budget of $1.35 million.
On August 16, 2016, the City Commission approved the City Manager's spending authority to $1,325,000 to expedite the construction project (Project No. 16-004).
In order to facilitate the completion of the project in time for the holiday season and to address any unforseen repairs that may arise during construction, Staff recommends an increase of funding to $1,350,000 as indicated in Exhibit 'A' of the attached Amendment No. 2 to the Interlocal Agreement.
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source:
The Community Redevelopment Agency is funding 100% of this project. Funding is available from Account No. 334-4151-572-65.55 pending the budget transfer.
Timing of Request:
Due to the urgency to maintain the buildings and ensure the project is completed by November 15, 2016, in time for the holiday season, it is very important that this Amendment No. 2 is approved.