TO: Mayor and Commissioners
FROM: Theresa Webb, Chief Purchasing Officer
THROUGH: Donald B. Cooper, City Manager
DATE: September 8, 2016
Title
AWARD OF A PURCHASE ORDER TO HALL-MARK FIRE APPARATUS, LLC FOR TWO (2) HORTON RESCUE TRANSPORT VEHICLES
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Recommended Action:
Recommendation
Motion to Approve Horton emergency vehicles as a City Standard and award a purchase order to Hall-Mark Fire Apparatus, LLC for two Horton Rescue Transport Vehicles in a not-to exceed amount of $694,664.00.
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Background:
Delray Beach Fire Rescue fire suppression fleet consists of nine rescue vehicles whose manufacture dates range from 2004-2015. Seven of these rescue vehicles are over five years old. The oldest rescue vehicle utilized on a frequent basis is a 2005 Horton. Delray Beach Fire Rescue continues to see an annual increase of call volume related to multiple factors including but not limited to, population growth, tourism, booming industry, and heroin/narcotic use. In 2001, Delray Beach Fire Rescue ran 8,769 calls. According to the annual report for 2016, that call volume has increased to 13,255. This fifty-percent increase in call volume that fire rescue vehicles respond to have amplified the need for a newer fleet of rescue response vehicles. The purchase of one rescue vehicle is fulfillment of contractual requirements for the provision of services to the Town of Highland Beach. Per the contract, Highland Beach will provide funding towards the purchase of one rescue vehicle in the amount of $342,332.00.
Standardization of these vehicles is essential to ensuring public safety in order to meet consistent performance, compatibility, familiarity and operational capabilities during both emergency and non-emergency operations. It is imperative especially under emergency and lifesaving operations that operators and crews of these vehicles can maneuver, gather equipment, be familiar with equipment and medication location, charging of hose lines, operation of aerial equipment, and deploy personnel when seconds are critical. Therefore, the Chief Purchasing Officer and City Manager have approved Horton as a City Standard. Hall-Mark Fire Apparatus, LLC is the sole authorized dealer of Horton Rescue Transport Vehicles in Florida.
Each Rescue Transport Vehicle is estimated to cost $342,332.00. A contingency fund of $5,000.00 per rescue vehicle is being requested to facilitate the need of minor modifications during vehicle assembly. To date in Fiscal Year 2016, Hall-Mark Fire Apparatus, LLC has been awarded purchases totaling $618,358.83. Therefore, if this purchased is approved, the increased spending limit for Fiscal Year 2016 with Hall-Mark Fire Apparatus, LLC will be $1,313,022.83.
This award is in accordance with the City Code of Ordinances, Chapter 36, Section 36.02(C)(6)(b), “City Standard.”
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval. Delivery of items is expected in late FY 16-17 or early 17-18; it will be budgeted either in a FY 16-17 amendment or in the FY 17-18 initial annual budget.
Funding Source:
501-3312-591.64-25 Fleet/Heavy Equipment.