TO: Mayor and Commissioners
FROM: John Morgan
THROUGH: Donald B. Cooper, City Manager
DATE: March 1, 2016
Title
SERVICE AUTHORIZATION NO. 12-02 WITH WALTERS ZACKRIA ASSOCIATES, PLLC FOR ARCHITECTURAL DESIGN SERVICES RELATED TO THE MAINTENANCE AND REPAIR OF THE EXISTING FACADE AND ROOF ELEMENTS OF THE OLD SCHOOL SQUARE COMPLEX
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Recommend Action:
Recommendation
Motion to Approve Service Authorization No. 12-02 with Walters Zackria Associates, PLLC in the amount of $28,489.34 for architectural design services related to the maintenance and repair of the existing facade and roof elements of the Old School Square Complex, Project Number 16-004. This project is included in the Interlocal Agreement with the Community Redevelopment Agency (CRA) approved for Fiscal Year 2015 - 2106.
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Background:
The Old School Square complex is a National Historic Site consisting of three (3) buildings (Crest Theatre circa 1925, Cornell Art Museum circa 1913, and The Fieldhouse circa 1925). The historic buildings are in need of routine maintenance and repairs. Due to the nature of the work, number of repairs, and complexity of the repairs the professional services of an architect are needed to develop specifications and details necessary to publicly bid the project.
Walters Zackria Associates will visit the site to document the existing conditions and determine repairs required. They will prepare material/bid specifications and develop drawings with pictures, keynotes, and details to convey the scope of the project to potential bidders. Walters Zackria Associates will provide bidding assistance and limited construction administration services on an as-needed basis.
The repairs and renovations will include exterior façade and roof elements, including but not limited to the following items:
1. Stucco and Precast Repairs
2. Soffit Repairs
3. Roof Tile Replacement
4. Gutter and Downspout Repairs
5. Railing, Fence, and Gate Repairs
6. Lighting Repairs
7. Pavement and Walkway Repairs
8. Awning Replacement
9. Door and Hardware Replacement
10. Add exterior electrical outlets
The recommendation for award is in compliance with Code of Ordinances, Chapter 36, Section 36.02(C)(3). Amendment No. 3 for RFQ 2012-05 the Continuing Contracts for Architectural Services with Multiple Vendors for Design Services was approved by the City Commission on February 2, 2016 extending the agreement through March 2017.
Negotiations regarding the number of hours relating to the scope of service were finalized in a Sunshine Meeting on January 22, 2016.
Attachments:
1) Service Authorization
2) Location Map
3) Interlocal Agreement with CRA
4) RFQ 2012-05 Architectural Services Contract
5) Walters Zackria 2016 Hourly Rates
Legal Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding in the amount of $28,489.34 is available from account #334-4151-572.46-90 (General Construction Fund, Other repair and maintenance). This project is included in the Interlocal Agreement with the Community Redevelopment Agency (CRA) approved for Fiscal Year 2015 - 2016.