TO: CRA Board of Commissioners
FROM: Christine Tibbs, Assistant Director
THROUGH: Renée A. Jadusingh, Executive Director
DATE: May 29, 2025
Title
APPROVAL OF FIFTH AMENDMENT TO THE LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH SOD UNLIMITED, INC.
Body
Recommended Action:
Approve the Fifth Amendment to the Landscape Maintenance Services Agreement and authorize the CRA Board Chair to execute the Fifth Amendment and any and all related documents.
Body
Background:
At the July 25, 2023, CRA Board meeting, the CRA Board awarded the Landscape Maintenance Services Agreement to Sod Unlimited, Inc. (Original Agreement).
Under the Original Agreement, the full scope of landscape maintenance services for CRA-owned and managed vacant and non-vacant properties, includes but is not limited to, mowing, trimming, edging, blowing, raking and/or sweeping, weed eradication, mulching, shrub pruning, tree, palm, and palmetto pruning, and pre- and post - work debris removal.
The Original Agreement provides that the CRA may add additional properties to be serviced by and additional services to be performed by Sod Unlimited, Inc. via a written amendment.
The First Amendment to the Original Agreement was approved on November 16, 2023, and added two additional properties to be serviced to Exhibit C of the Original Agreement, the list of CRA-owned properties that require landscape maintenance services.
The Second Amendment to the Original Agreement was approved on April 24, 2024, and added two additional properties to be serviced, and added additional trash and debris clean up services for certain CRA-owned properties to Exhibit C of the Original Agreement.
The Third Amendment to the Original Agreement was approved on August 29, 2024, to amend Exhibit C of the Original Agreement, so that the list of CRA-owned properties that required landscape maintenance services and those CRA-owned properties that required additional trash and debris clean up services is updated, and to extend the Termination Date to October 8, 2025.
The Fourth Amendment to the Original Agreement was approved on March 25, 2025, to amend Exhibit C of the Original Agreement to add additional properties acquired by the CRA that required Landscape Maintenance Services and re-classified the CRA-owned property located at 700 W. Atlantic Avenue to vacant land property.
A Fifth Amendment to the Original Agreement is necessary at this time to amend Exhibit C of the Original Agreement to add additional CRA-owned properties that are in need of Landscape Maintenance Services. The CRA-owned properties located at 46 and 48 SW 6th Avenue were previously used for staging purposes for construction equipment related to a CRA redevelopment project and were not in need of any landscape maintenance. At this time, the properties are no longer needed for staging purposes and are in need of regular Landscape Maintenance Services.
At this time, CRA staff is requesting the CRA Board approve the Fifth Amendment to the Agreement for Landscape Maintenance Services for the amendment related to updating Exhibit C, the list of CRA-owned properties that require landscape maintenance thereby amending the total Agreement amount from
$116,520 annually to $117,360 (with a monthly payment of $9,780).
Further, CRA staff is requesting the CRA Board authorize the CRA Board Chair to execute the Fifth Amendment to the Landscape Maintenance Services Agreement, and any and all related documents for the Services.
Attachments: Exhibit A - Agreement and Amendments for Landscape Maintenance Services; Exhibit B - Fifth Amendment to Agreement for Landscape Maintenance Services; Exhibit C - Amended CRA-owned Property List (Exhibit C of Agreement)
CRA Attorney Review:
The CRA Legal Counsel has reviewed the Amendment for legal form and sufficiency.
Finance Review:
N/A
Funding Source/Financial Impact:
Funding has been allocated from GL#6303.
Overall need within the Community Redevelopment Area from Delray Beach CRA Redevelopment Plan:
Removal of Slum And Blight
Land Use
Economic Development
Affordable Housing
Downtown Housing
Infrastructure
Recreation and Cultural Facilities