TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: November 14, 2023
Title
APPROVAL OF RESOLUTION NO. 230-23 FOR THE ISSUANCE OF A PURCHASE ORDER TO BOZARD FORD CO. FOR THE PURCHASE OF FIFTEEN (15) NEW FORD POLICE INTERCEPTORS, UTILIZING FLORIDA SHERIFF’S ASSOCIATION CONTRACT NO. FSA23-VEL31.0, IN THE AMOUNT OF $670,620.00
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Recommended Action:
Recommendation
Motion to approve Resolution No. 230-23 for the issuance of a purchase order to Bozard Ford Co. for fifteen (15) new Ford Police Interceptors, utilizing Florida Sheriff’s Association Contract No. FSA23-VEL31.0, in the amount of $670,620.00.
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Background:
Each year, the Fleet Division of the Public Works Department (Fleet) evaluates the City of Delray Beach’s (City) fleet of vehicles to provide recommendations for replacements. Vehicle conditions are monitored throughout the year, and vehicle history data is utilized to identify those vehicles that meet the thresholds that are used as criteria for these recommendations. The criteria considered includes age (as compared to predicted life cycle), mileage (usually based on 100,000-mile threshold), dollars spent on repairs and/or maintenance as compared to original purchase cost (expressed in percentage), overall vehicle condition, and replacement score as calculated on the City’s fleet software, FASTER.
Utilizing Florida Sheriff's Association Contract No. FSA23-VEL31.0, Fleet is requesting issuance of a purchase order for the purchase of fifteen (15) Ford Police Interceptors to replace existing vehicles that have exceeded their life expectancies as front-line emergency vehicles. FSA23-VEL31.0 was issued on October 1, 2023, to several car dealerships, by geographical location, for the purchase of 216 different vehicle makes and models. The initial term is valid through September 30, 2024. Bozard Ford Co. currently has these vehicles available in their inventory for purchase, pending issuance of purchase order.
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments:
1. Quote - Bozard Ford Co.
2. Simple Legal Review Approval Resolution
3. Resolution No. 230-23
4. FSA23-VEL31.0 Contract Packet
5. FSA23-VEL.310 Award Letter - Ford Police Interceptors
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from 501-43-390-549.64-20 (Machinery & Equipment Automotive) as approved in the FY24 Capital Improvement Program Budget.
Timing of Request:
This request is extremely time sensitive. The current nationwide shortage of vehicles resulting from the COVID pandemic and supply line shortages have limited the availability of vehicles, especially public safety vehicles