TO: Mayor and Commissioners
FROM: Chief Javaro Sims, Police Department
THROUGH: Neal de Jesus, Interim City Manager
DATE: September 17, 2019
Title
RESOLUTION 167-19 : APPROVAL OF MAINTENANCE AND SUPPORT AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR THE RADIO SYSTEM
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Recommended Action:
Recommendation
Motion to approve Maintenance and Support Agreement with Motorola Solutions, Inc., the sole source provider, for the current Motorola subscriber radios and system in the amount of $74,651.32.
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Background:
As the manufacturer, Motorola Solutions, Inc. is the sole source provider of hardware and software maintenance for the City’s current Motorola radio system, to include the entire system, consoles and subscriber radios. The term of the agreement will be from October 1, 2019 through September 30, 2020. The total amount of the maintenance and support agreement is $74,651.32. The agreement allows for renewals of one (1) year terms on every anniversary date, not to exceed five (5) years. Continuation from one fiscal year to the next is contingent upon annual fiscal appropriation and approval. Each renewal Motorola Solutions may adjust the price of the services to reflect its current rates. The value of the contract over five (5) years if there are no increases in the rates is estimated at $448,000.
The City of Delray Beach radio system is utilized primarily by the Police Department. Multiple other departments to include Lifeguards, Code Enforcement, Parks and Recreation, Building Inspectors and City Hall are currently also utilizing local government radios that will no longer be supported by Motorola as of FY 19/20, however they may still function for undetermined amount of time. Radios are utilized as a means to communicate during emergency and non-emergency situations, as well as to conduct the City’s day to day operations.
The maintenance contract amount for the last few fiscal years is noted below:
FY 18/19 $100,255
FY 17/18 $56,047
FY 16/17 $47,856
FY 15/16 $116,847
Costs for FY 16/17 and FY 17/18 are lower due to the warranty on the new system related to P25 project starting 1-1-2017 and running for eighteen (18) months.
Attachments:
Resolution 167-19 Approval of maintenance and support agreement with Motorola Solutions, Inc. for the radio system
Motorola Solutions, Inc. agreement
Legal review checklist
Motorola Sole Source Letter
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding will be available from IT account 001-16-000-516.46-16 Repair and Maintenance Service Police IT Equip Maintenance pending FY 19/20 budget approval.
Timing of Request:
N/A