TO: Mayor and Commissioners
FROM: Chief Russ Mager, Police Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: July 16, 2024
Title
APPROVAL OF RESOLUTION NO. 95-24 APPROVING AN AGREEMENT WITH LEXISNEXIS RISK SOLUTIONS FL INC. FOR PUBLIC SAFETY INVESTIGATIONS SUBSCRIPTION SERVICES, UTILIZING STATE OF NEW YORK CONTRACT #PC69933 IN THE NOT-TO-EXCEED ESTIMATED AMOUNT OF $110,000
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 95-24 to award an Agreement with LexisNexis Risk Solutions FL, Inc. for public safety subscription services needed for investigation purposes, utilizing State of New York Contract #PC69933 in the amount not to exceed $100,000 and authorize the City Manager to approve renewal options, in the amounts below, contingent upon the appropriation of funds.
Body
Background:
The City of Delray Beach (City) Purchasing Policies Manual allows for contracts to be awarded by accessing the goods or services from any State of Florida contract, contracts from any subdivisions, other County and municipal contracts, or from any other governmental entity (other than the Federal government, with the exception of several GSA schedules), and from Not-For-Profit Organizations; provided the item or service is not available through an existing City contract, and was competitively solicited.
The Police Departments is requesting approval to utilize the State of New York Contract #PC69933 which will provide for a time and cost-effective method for public safety subscription services needed for investigation purpose such as phone searches, phone mapping, etc., in the not-to-exceed amount of $40,000 for the term of the contract through August 31, 2027.
Should the City exercise the renewal options provided in the contract, the cumulative projected contract value is provided below.
|
Estimated Contract Value |
|
|
|
Initial Term |
March 22, 2023 - August 31, 2027 |
$40,000 |
|
1st Option to Renew |
September 1, 2027 - August 31, 2028 |
$10,000 |
|
2nd Option to Renew |
September 1, 2028 - August 31, 2029 |
$12,000 |
|
3rd Option to Renew |
September 1, 2029 - August 31, 2030 |
$14,000 |
|
4th Option to Renew |
September 1, 2030 - August 31, 2031 |
$16,000 |
|
5th Option to Renew |
September 1, 2031 - August 31, 2032 |
$18,000 |
|
|
Total: |
$ 110,000 |
This motion is in accordance with Code of Ordinances Chapter 36 Commission Approval Required and Purchasing Policies and Procedures Manual, Accessing Contracts from other Government Agencies and Not-for-Profit Organizations.
Attachments
1. Legal Review
2. Agreement
3. Resolution
4. Trax Schedule
5. Solicitation
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
001-21-150-521.31-90 - Professional Services
Timing of Request:
N/A