TO: Mayor and Commissioners
FROM: Dale S. Sugerman, Ph.D., Assistant City Manager
THROUGH: Chief Neal de Jesus, Interim City Manager
DATE: June 6, 2017
Title
SERVICE AUTHORIZATION NO.12-29 TO KIMLEY HORN AND ASSOCIATES, INC. IN THE AMOUNT NOT TO EXCEED $88,786 FOR ENGINEERING SERVICES RELATED TO FLORIDA DEPARTMENT OF TRANSPORTATION’S I-95 AND ATLANTIC AVENUE ENHANCEMENT PROJECT (CITY PROJECT NO. 14-075)
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Recommended Action:
Recommendation
Motion to Approve Service Authorization No.12-29 in the amount not to exceed $88,786.00 for professional engineering services for design of utility relocations related to Florida Department of Transportation’s (FDOT) I-95 and Atlantic Avenue enhancements, FDOT Financial Project Number 434722-1-52-01 (City Project No. 2014-075).
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Background:
On February 22, 2012 the City entered into an Agreement with Kimley Horn Associates, Inc. for general consulting services. Kimley Horn and Associates was one of the successful respondents to RFQ No. 2012-06. The original agreement has been renewed through June 2017. Under this service authorization the consultant will provide professional engineering design services related to relocating City owned water and sewer utilities, which include but not limited to, developing plans and specifications per the FDOT’s format in MicroStation, design coordination meetings with FDOT, project permitting, assistance with preparation of a FDOT Utility Work by Highway Contractor Agreement and associated Utility Work Schedule, bidding services, and limited construction phase services required as the Engineer of Record. Total estimated cost for services under Service Authorization No. 12-29 is in the amount not to exceed $88,786.00. All tasks will be completed by January 31, 2018.
The proposed enhancements for the I-95 and Atlantic Avenue intersection are currently in the design phase of project, which include the addition of turn lanes and re-alignments of on/off ramps. The project limits along Atlantic Avenue corridor extend from the E-4 Canal (along the east side of Atlantic Community High School) to NW 10th Avenue. To accommodate the enhancements, the City will need to relocate and/or adjust any water or sewer main currently in FDOT’s Right-of-Way within the footprint of the proposed improvements. Per FDOT’s conflict matrix developed by their design consultant, AECOM, approximately 24 areas along the corridor have been identified where City owned utilities could be in conflict with the proposed improvements. Completed utility relocation plans and specifications will be incorporated into FDOT’s construction documents to be bid and constructed with the roadway enhancements under a Utility Work by Highway Contractor Agreement between FDOT and the City. The City has requested that costs associated with the utility relocations be considered for reimbursement; this request is under review by their General Counsel. FDOT anticipates letting the project in early 2018.
Under this service authorization the consultant will provide professional engineering design services related to relocating City owned water and sewer utilities, which include but not limited to, developing plans and specifications per the FDOT’s format in MicroStation, design coordination meetings with FDOT, project permitting, assistance with preparation of a FDOT Utility Work by Highway Contractor Agreement and associated Utility Work Schedule, bidding services, and limited construction phase services required as the Engineer of Record. Total estimated cost for services under Service Authorization No. 12-29 is in the amount not to exceed $88,786.00.
This recommendation complies with the City Code of Ordinances, Section 36.06(A) (2), "Within the Scope of Work".
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
If the Community Redevelopment Agency is legally able to dedicate funding for this design services project, the Interlocal Agreement between the CRA and the City will be amended. Funding is currently available from Account No. 442-5178-536.31-30 (Water and Sewer Renewal and Replacement/ Engineering and Architectural).The City will seek reimbursement of these expenses from the FDOT through the Utility Work by Highway Contractor Agreement.
Timing of Request:
This request is time-sensitive to maintain FDOT’s project schedule.