TO: Mayor and Commissioners
FROM: John Morgan, Director of Environmental Services
THROUGH: Donald B. Cooper, City Manager
DATE: April 19, 2016
Title
APPROVE SELECTION COMMITTEE'S RANKING AND ENTER INTO CONTRACT NEGOTIATIONS WITH EDSA, INC. FOR DESIGN SERVICES AND CONSTRUCTION ADMINISTRATION FOR THE BEACH AREA MASTER PLAN (RFQ 2016-56)
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Recommended Action:
Recommendation
Motion to Approve the Selection Committee's ranking of responses for RFQ 2016-056 for Design Services and Construction Administration for the Beach Area Master Plan and to authorize staff to enter into contract negotiations with the top ranked firm, EDSA, Inc. (Project No. 2015-008)
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Background:
On January 10, 2016, a Request for Qualifications was advertised for qualified architectural firms to submit their qualifications to provide consulting services for architectural design and construction administration for development to the Beach Area according to the Beach Area Master Plan. Two firms responded with proposals; EDSA Inc. and BEA Architects. The selection committee heard presentations from both firms and ranked the proposals on March 28, 2016. The selection committee unanimously agreed that EDSA Inc. was the top ranked respondent. BEA Architects was ranked second.
Upon successful negotiation with the top ranked firm, the contract will be brought back to the City Commission for approval. If an agreement can't be reached with the top ranked respondent, negotiations with the second ranked respondent will be initiated until an agreement can be reached. The agreement will be brought forward to the City Commission at that time for approval.
City Attorney Review:
Approved as to form and legal sufficiency.
Finance Department Review:
Finance recommends approval.
Funding Source:
Funding for the design and construction of the project is available from 334-4144-572-63.20 (General Construction Fund - Landscaping/Beautification)
Timing of Request:
This approval is time sensitive because the design services and construction administration are necessary in order for the City to apply for permits from Florida Department of Environmental Protection (FDEP) and Florida Department of Transportation (FDOT) to begin the construction phase of the project which is planned for the summer of 2016.