TO: Mayor and Commissioners
FROM: Henry Dachowitz, Chief Financial Officer
THROUGH: Terrence R. Moore, ICMA-CM
DATE: November 18, 2025
Title
APPROVAL OF RESOLUTION NO. 219-25 TO ENTER INTO AN AGREEMENT WITH INTERNATIONAL DATA BASE CORP DBA BIDNET FOR EPROCUREMENT PLATFORM, UTILIZING CITY STANDARD PURCHASING METHOD IN THE AMOUNT OF - $68,599.35
Body
Recommended Action:
Recommendation
Motion to approve Resolution No. 219-25 to enter into an agreement with International Data Base Corp dba Bidnet for eProcurement Platform utilizing City Standard purchasing method in the amount of $68,599.35
Body
Background:
In 2017, the City entered into a Procurement Services Agreement with Periscope Intermediate Corporation, doing business as BIDSYNC, to provide an electronic procurement platform for use by the City. The Purchasing and Contract Administration Division successfully utilized the BIDSYNC platform until 2024, when the City was formally notified by Periscope that the BIDSYNC platform would be discontinued. Periscope, however, offered the City the option to transition, at no additional cost, to its alternative eProcurement platform known as Bidnet Direct.
Since June 2024, the Purchasing and Contract Administration Division has implemented and utilized the Bidnet Direct platform as an integral tool in the City’s procurement and contracting processes. The platform contains the City’s current vendor database and provides access to vendors and municipalities within the Bidnet Direct network, as well as all other interested parties, thereby facilitating competition and ensuring transparency in the solicitation process.
In anticipation of the need for a long-term solution, the Purchasing and Contract Administration Division conducted market research to evaluate alternative eProcurement platforms, including but not limited to DemandStar, OpenGov, and other comparable service providers. Demonstrations regarding offered platform levels were conducted, and Bidnet Direct was found to be the most cost-effective platform providing the service capabilities needed by the division.
The Purchasing and Contract Administration Division of the Finance department desires to continue usage of the bidding platform with a five (5) year agreement term in accordance with the City's Standard policy.
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required and Purchasing Policies.
|
Initial Year |
Upon Approval- 07/31/2026 |
$12,921.00 |
|
2nd Year |
08/01/2026-07/31/2027 |
$13,308.63 |
|
3rd Year |
08/01/2027-07/31/2028 |
$13,708.24 |
|
1st Option to Renew |
08/01/2028-07/31/2029 |
$14,119.13 |
|
2nd Option to renew |
08/01/2029-07/31/2030 |
$14,542.35 |
|
|
Total |
$68,599.35 |
Attachments:
Agenda Cover Memo
Legal review Checklist
Resolution No. 219-25
CS 2025-014 Agreement
Approved City Standard Memo
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Purchasing and Contract Administration Division 001-16-000-516.54-11
Timing of Request:
N/A