TO: Mayor and Commissioners
FROM: Chief Russ Mager, Police Department
THROUGH: Terrence R. Moore, ICMA-CM
DATE: June 17, 2025
Title
RATIFICATION AND APPROVAL OF AMENDMENT NO. 3 WITH AXON ENTERPRISES, INC. FOR AN ADDITIONAL SEVENTEEN (17) AXON FLEET CAMERA SYSTEMS FOR AN INCREASE OF $145,982.40 WHICH BRINGS A NEW TOTAL OF THE AGREEMENT TO $2,964,272.00.
Body
Recommended Action:
Recommendation
Motion to ratify and approve Amendment No. 3 with Axon Enterprises, Inc. for an additional seventeen (17) Axon Fleet Camera Systems for an increase of $145,982.40 pursuant to Quote # Q-667795-45748.737BR, which brings a new total of the agreement to $2,964,272.00.
Body
Background:
In May 2025, the city executed Amendment #3 with Axon Enterprises, Inc. The amendment was in the amount of $145,982.40 and it was necessary to purchase additional seventeen (17) Axon Fleet (in-car) camera systems due to damage/loss (accidents) and due to additional personnel. While the contract provides for some backup equipment, the extra camera systems that may be needed due to loss or additional personnel over the years of the contract aren’t usually built into the contract on the front end due to Axon’s pricing structure where cost is spread over the term of the contract. This amendment was executed to ensure that upcoming vehicles for the Police Department would be able to be upfitted and camera systems installed in a timely manner in order to provide the continuity of services. Timing was important to make sure that items were delivered promptly so that Strobes R Us can install cameras while performing upfit of the vehicles.
Per the Purchasing Policies and Procedures Manual, the City Manager or Designee is authorized to issue change orders for contracts previously approved by the City Commission in an amount not to exceed 20% cumulatively of the original contract value. In the event that the change order exceeds $65,000, as this one does, it shall be presented at the next soonest available City Commission meeting for ratification.
This motion is in accordance with Code of Ordinances Section 36.02, Commission Approval Required; and Purchasing Policies and Procedures, Change Orders and Amendments.
City Attorney Review:
City Attorney recommends approval.
Funding Source/Financial Impact:
Funding is available from 001-21-110-521.34-90(Other Contractual Services)
Timing of Request:
N/A