TO: Mayor and Commissioners
FROM: Missie Barletto, Public Works Director
THROUGH: Terrence R. Moore, ICMA-CM
DATE: February 18, 2025
Title
APPROVAL OF RESOLUTION NO. 43-25 TO ISSUE A PURCHASE ORDER TO TEN-8 FIRE SAFETY AND EQUIPMENT, INC. FOR THE PURCHASE OF A NEW PIERCE SABER 75’ HAL LADDER TRUCK UTILIZING SOURCEWELL CONTRACT NO. 113021-OKC IN THE AMOUNT OF $1,390,864.00
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Recommended Action:
Recommendation
Motion to Approve Resolution No. 43-25 to issue a Purchase Order to Ten-8 Fire Safety and Equipment, Inc., for the purchase of a new Pierce Saber 75’ HAL Ladder Truck utilizing Sourcewell Contract No. 113021-OKC in the amount of $1,390,864.00.
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Background:
Fire Platform Truck #200950 was damaged beyond repairs in the accident involving a Brightline train on December 28, 2024. Currently, a reserve (backup) apparatus is being utilized as a front-line unit due to the loss of Truck #200950. TEN-8 Fire Safety and Equipment, Inc. has a new Pierce Saber 75’ HAL Ladder Truck available for purchase that would replace Truck #200950, restoring front-line response status and allowing the reserve apparatus to be utilized as a back-up elsewhere as needed. The purchase total also includes $25,000 for loose equipment, such as hoses. When an end-of-life apparatus is being replaced, equipment can be transferred into the new apparatus, but this equipment was also damaged in the collision.
Sourcewell is a national cooperative purchasing source solution that the City of Delray Beach has been a member of since 2007. On April 5, 2022, Sourcewell awarded Contract No. 113021-OKC to Oshkosh Corporation, its subsidiaries, and authorized dealers for the purchase of Fire Fighting Apparatus and Fire Service Vehicles. The contract is valid from May 5, 2022, through February 10, 2026.
Staff is requesting approval to issue a purchase order (PO) to TEN-8 Fire Safety and Equipment, Inc. utilizing prices, terms, and conditions of Sourcewell Contract No. 113021-OKC in the amount of $1,390,864.00.
Delivery of the truck is estimated at 1-2 weeks upon vendor receipt of the purchase order. City of Delray Beach graphics need to be applied to the truck and will be scheduled with the approved outside vendor upon approval of purchase.
This motion is in accordance with the Code of Ordinances Chapter 36, Commission Approval Required; and Purchasing Policies and Procedures, Accessing Contracts from Other Government Agencies and Not-for-Profit Organizations.
Attachments:
1. Resolution No. 43-25
2. Exhibit A to Resolution No. 43-25
3. Legal Review
4. Ten-8 Authorized Dealer Letter
5. Price Sheet - Sourcewell Contract No. 113021-OKC
6. Sourcewell Contract No. 113021-OKC
7. Sourcewell RFP No. 113021
City Attorney Review:
Approved as to form and legal sufficiency.
Funding Source/Financial Impact:
Funding is available from 501-43-390-549.64-14 pending approval of the budget amendment.
Timing of Request:
Approval of this amendment is time sensitive to secure the purchase of the ladder truck.